Strategic EA & Office Manager — Asset Management

PerGal Talent Search Srl; Ticino; On-site; CHF 100,000 - 140,000; Full time

Job summary

PerGal Talent Search Srl is seeking an experienced Executive Assistant & Office Manager in Lugano to support the CEO and board, manage complex calendars, coordinate travel, and oversee office operations.

The role also covers HR administration, supplier management, budgeting, and invoicing, with a strong emphasis on discretion and efficiency in a regulated asset-management environment.

Qualifications

• At least five years of experience as an Executive Assistant, Office Manager, or similar senior admin role.
• Experience within asset management or financial services is preferred.
• Hands-on experience managing suppliers, contracts and invoices, with budgeting literacy.
• Experience in HR administration, ideally with an external payroll provider.
• Commercial diploma AFC or an equivalent; a university degree is an advantage.

Responsibilities

• Provide day-to-day executive and administrative support to senior executives and the Board.
• Manage calendars and appointments; prepare internal and external meetings; arrange hospitality.
• Oversee day-to-day office operations and front-office procedures; be first point of contact.
• Coordinate external service providers and supplier contracts; monitor timelines and SLAs.
• Coordinate recruitment and onboarding processes; support HR administration and holidays.

Skills

Executive support

Office management

Budget management

HR administration

Education

Commercial diploma AFC

Tools

Microsoft Office

Job description

PerGal Talent Search Srl is seeking an experienced Executive Assistant & Office Manager in Lugano to support the CEO and board, manage complex calendars, coordinate travel, and oversee office operations.

The role also covers HR administration, supplier management, budgeting, and invoicing, with a strong emphasis on discretion and efficiency in a regulated asset-management environment.