Executive Assistant & Office Manager

Legend Capital Europe AG; Zürich; On-site; CHF 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Attractive workplace in Zurich

International environment

Job summary

Legend Capital Europe AG in Zurich seeks a reliable Executive Assistant & Office Manager to support senior management and ensure smooth day-to-day office operations. You will manage calendars, coordinate meetings and travel, prepare documents, handle confidential information and liaise with HR, IT and external partners.

Fluency in Chinese and English is essential, German at B2 level, and strong MS Office skills are required; the role offers international exposure and potential to broaden

Qualifications

• Experience as an Executive Assistant or Office Manager in a comparable role.
• Fluency in Chinese and English; German at B2 level or above for local communications.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide executive support: manage calendars, coordinate meetings, and organise business travel for senior management.
• Prepare correspondence, documents, presentations and meeting materials.
• Coordinate the office's day-to-day operations, facilities, supplies, and general administration.
• Liaise with external HR, accounting, finance and IT service providers.
• Assist with organization of company events and business meetings.
• Coordinate communication across countries and time zones and ensure timely follow-up on actions.
• Provide administrative support for selected projects as needed.

Skills

Executive Assistant experience

Bilingual English/Chinese

German B2 level

MS Office proficiency

Strong organizational skills

Tools

Microsoft Office Suite

Job description

This job posting was published here directly by one of our clients. The State Secretariat for Economic Affairs has no control over its content or quality.

Executive Assistant & Office Manager

Executive Assistant & Office Manager

Legend Capital Europe is looking for a reliable, well-organised and proactive Executive Assistant & Office Manager to join our team in Zurich.

The initial focus of the role will be to provide high-quality executive support and ensure the smooth day-to-day operation of the office. As the organisation develops, there may be opportunities to take on a broader range of responsibilities, including supporting selected business and investment-related projects.

Your Responsibilities

-Executive Support

Manage calendars, coordinate meetings and organise business travel for senior managementPrepare correspondence, documents, presentations and meeting materialsSupport the organisation and follow-up of internal and external meetingsHandle sensitive and confidential information with discretion

-Office Management and Administration

Support the smooth day-to-day operation of the Zurich officeCoordinate office facilities, supplies, procurement and general administrationLiaise with external HR, accounting, finance and IT service providersMaintain office records, documentation and administrative processesAssist with the organisation of company events and business meetings

-Communication and Coordination

Act as a point of contact for colleagues, business partners, advisers and service providersCoordinate communication and administrative matters across different countries and time zonesEnsure timely follow-up on agreed actions and administrative matters

-Project Support

Provide administrative and coordination support for selected projects when requiredAssist with meeting arrangements, documentation, information collection and follow-upDepending on experience, interest and business needs, gradually take on broader project-support responsibilities

Your Profile

Relevant experience as an Executive Assistant, Office Manager or in a comparable administrative roleFluency in Chinese and English is essentialGerman at B2 level or above for communication with local authorities, suppliers and service providersStrong proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPointExcellent organisational skills and the ability to manage several prioritiesProfessional, discreet, reliable and attentive to detailProactive and practical, with a positive “can-do” attitudeComfortable working in a small, international and developing organisationAn interest in international business and investment would be an advantage

What We Offer

A varied Executive Assistant and Office Manager position in an international environmentClose cooperation with senior managementThe opportunity to learn about international business and investment activitiesPotential to expand the scope of the role over time, depending on performance, interests and the development of the organisationCompetitive conditions and an attractive workplace in the heart of Zurich

• Legend Capital Europe AG
  Im Veltlin 9
  8706 Meilen

• Work location 8001 Zürich (ZH)
• Workload 60% - 100%
• Employment start By agreement
• Employment duration Permanent
• By online Online form