Reception & Facilities Coordinator

Jobup; Lancy; On-site; CHF 55,000 - 85,000; Full time

Job summary

Jobup in Geneva, Switzerland, is seeking a 100% Reception and General Services Associate to ensure a professional welcome and smooth operation of premises. You will support employees and clients with a high level of service, manage mail handling, meeting room logistics, and administration.

The role requires a Federal VET Diploma and prior experience in a similar Swiss setting, with strong IT skills and a polished appearance to represent the company well.

Qualifications

• Federal VET Diploma as a commercial employee or equivalent training.
• Proven experience in a similar role in Switzerland.

Responsibilities

• Ensure physical and telephone reception at the group’s reception.
• Manage the processing and follow-up of outgoing mail (scanning, postage).
• Ensure reception continuity in the absence of the receptionist and take charge of all reception activities.
• Manage incoming mail during replacements (scanning, sorting, distribution).
• Prepare and organise meeting rooms; file and archive documents.
• Manage the supplies store and orders for materials.
• Manage recycling, sorting, disposal and recovery of waste, including cardboard.
• Oversee regular maintenance of the group’s vehicles and related directives.
• Participate in the fitting out of premises and installation of furniture/workstations.
• Perform various administrative tasks related to reception and general services.

Skills

Organisational skills

Rigour and autonomy

Service orientation

Interpersonal ease

Team spirit

Stress management

Professional appearance

Adaptability

Education

Federal VET Diploma

Tools

Word

Excel

Outlook

Teams

Job description

Jobup in Geneva, Switzerland, is seeking a 100% Reception and General Services Associate to ensure a professional welcome and smooth operation of premises. You will support employees and clients with a high level of service, manage mail handling, meeting room logistics, and administration.

The role requires a Federal VET Diploma and prior experience in a similar Swiss setting, with strong IT skills and a polished appearance to represent the company well.