P&C & AS Assistant: HR Admin & Apprenticeship

Helvetas; Zürich; On-site; CHF 52,000 - 66,000; Full time

Job summary

Helvetas, based in Zurich, seeks a P&C / AS Assistant to support two departments across the employee lifecycle. The role offers exposure to HR administration, onboarding, apprenticeship supervision and cross‑functional coordination in an international development organisation.

The position emphasizes structured, proactive work, strong German and English skills, plus collaboration across P&C and Advisory Services. Swiss terms apply andZurich‑based presence is expected.

Qualifications

• Completed commercial vocational education or an equivalent qualification; further training in HR, vocational training, administration or project coordination is an advantage
• At least three years of experience in an administrative or coordination role, including initial experience in HR administration
• A service‑oriented, collaborative and solution‑focused personality, able to work independently and effectively across two departments
• Strong planning and organisational skills, with a structured, precise and proactive approach to priorities, deadlines and follow‑up
• Experience preparing documents, coordinating processes and handling confidential information with sound judgement and discretion
• Ability and interest to guide apprentices in their day‑to‑day work; previous supervision experience or willingness to obtain the required certification is an advantage

Responsibilities

• Provide high-quality HR administration and coordination across the Head Office employee lifecycle and play an important role as vocational trainer in our apprenticeship program
• Support Advisory Services with (inter) departmental processes, information management, digital tools and communication.
• Coordinate onboarding and offboarding, including Welcome Day, onboarding schedules and information for line managers
• Publish advertisements, manage applicants and maintain recruitment records for Swiss positions
• Act as practice trainer for apprentices and liaise with internal/external partners to coordinate training plans and feedback

Skills

German language

English language

HR administration

Coordination

Education

Commercial vocational education

HR/Administration training

Tools

Microsoft 365

SharePoint

Outlook

Job description

Helvetas, based in Zurich, seeks a P&C / AS Assistant to support two departments across the employee lifecycle. The role offers exposure to HR administration, onboarding, apprenticeship supervision and cross‑functional coordination in an international development organisation.

The position emphasizes structured, proactive work, strong German and English skills, plus collaboration across P&C and Advisory Services. Swiss terms apply andZurich‑based presence is expected.