Junior Administrative Assistant

Swiss Inland Solutions AG; Berchtwil; On-site; CHF 42,000 - 60,000; Full time

Job summary

Swiss Inland Solutions AG in Rotkreuz, Switzerland is seeking an entry-level administrative enthusiast to support HR and office tasks in a fully office-based role.

You will organize records, prepare documents, assist with onboarding, collect employee data, and coordinate with colleagues in an international team.

Qualifications

• Starting your career in administration; commercial training or relevant studies welcome.
• Organised, accurate, reliable and able to handle confidential information.
• Strong English communication; German or other European languages are an advantage.
• Proficient with Microsoft Office and willing to learn HR systems.

Responsibilities

• Keep digital records, correspondence and documents organised, accurate and easy to find.
• Prepare documents, update spreadsheets and support routine reporting and office administration.
• Assist HR with personnel files, onboarding checklists and collecting employee information.
• Gather working hours, absence records and other documents needed by the payroll team.
• Help organise appointments and follow-ups, and coordinate administrative requests with colleagues and clients.

Skills

Administrative tasks

Record keeping

Microsoft Office

HR systems

English communication

Education

Commercial training or relevant studies

Tools

HR software

Job description

Role and responsibilities

Rotkreuz, Switzerland | Entry level | Fully office based

Bring your eye for detail to an international team on the move.

Do you enjoy organising, helping colleagues and making sure nothing is overlooked? We are looking for a motivated colleague at the start of their career to handle administrative tasks and support our HR department.

About Swiss Inland Solutions

Swiss Inland Solutions AG is a rapidly growing company based in Rotkreuz, Switzerland, serving the dynamic world of European inland shipping. Through Swiss Inland Shipping, we manage vessels and support their operations. Swiss Inland Support provides business services, including administration, accounting and HR. Swiss Inland Crewing focuses on recruitment and staffing under Swiss employment conditions. Together, we support shipping companies and the people who keep their vessels moving.

Your role

• Keep digital records, correspondence and documents organised, accurate and easy to find.
• Prepare documents, update spreadsheets and support routine reporting and office administration.
• Assist HR with personnel files, onboarding checklists and collecting employee information.
• Gather working hours, absence records and other documents needed by the payroll team.
• Help organise appointments and follow-ups, and coordinate administrative requests with colleagues and clients.

What you bring

• You are starting your career and enjoy administration; commercial training or relevant studies are welcome.
• You are organised, accurate and reliable, and handle confidential information with care.
• You communicate confidently in English; German or other European languages are an advantage.
• You are comfortable with Microsoft Office and willing to learn our business and HR systems.
• You enjoy helping others, take initiative and feel comfortable in an international team.

Your team and development

Team spirit is at the heart of how we work. You will join a highly committed, enthusiastic team with colleagues from different countries and backgrounds. We value close cooperation, support each other and take pride in what we achieve together. An open attitude, reliability and a willingness to contribute are essential.

We believe that working together in person strengthens our team and makes daily cooperation easier. This role is fully based at our office in Rotkreuz; home office and remote working are not available.

A varied administrative role with guidance from experienced colleagues and a practical introduction to HR. You will see how our departments work together and have opportunities to develop as the company grows.

Qualifications and Skills