P&C Admin & Apprenticeship Trainer - Zurich

Helvetas; Zürich; On-site; CHF 65,000 - 85,000; Full time

Job summary

Helvetas in Zurich seeks a P&C / AS Assistant to support two departments in an international development NGO. You will gain broad exposure, ownership, and the chance to contribute to HR administration, onboarding, apprenticeship training, and advisory services processes.

Fluency in German and English is essential, with French knowledge a bonus. Strong MS 365 skills and a service-oriented, independent approach are required.

Qualifications

• Completed commercial vocational education or equivalent; further HR/training/admin/project coordination training is an advantage.
• At least three years of experience in an administrative or coordination role, including initial HR administration experience.
• Service-oriented, collaborative and solution-focused; able to work independently across two departments.
• Strong planning and organisational skills with a structured, proactive approach to priorities, deadlines and follow-up.
• Experience handling confidential information with sound judgement and discretion.
• Ability to guide apprentices; prior supervision experience or willingness to obtain certification is an advantage.
• Very strong written and spoken German and English; good working knowledge of French; Spanish or Italian is an asset.
• Strong MS 365 skills, particularly Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Experience with recruitment administration, employee lifecycle processes, digital learning platforms, intranets or knowledge-management systems is an advantage.
• Interest in international development cooperation and working with colleagues from diverse backgrounds

Responsibilities

• Provide HR administration and coordination across head office employee lifecycle.
• Support onboarding, offboarding, and internal moves, including Welcome Day and scheduling.
• Recruitment support: publish ads, manage applicants, and maintain Swiss recruitment records.
• Apprentice training and supervision: act as practice trainer in P&C and vocational trainer for Zurich location.
• Team support: provide administrative cover and support coordination needs.
• Advisory Services support: assist Director with calendar, invoices, events, and meetings.
• Maintain departmental processes and platforms; support quality assurance and onboarding/offboarding.
• Co-lead global digital onboarding project and support FABO e-learning platform.
• Coordinate newsletters, website updates, advisor profiles and inquiries.

Skills

HR administration

Coordination

Planning & organisation

Discretion

Apprentice supervision

Microsoft 365

Recruitment administration

Intercultural collaboration

German/English language

Education

Commercial vocational education

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Helvetas in Zurich seeks a P&C / AS Assistant to support two departments in an international development NGO. You will gain broad exposure, ownership, and the chance to contribute to HR administration, onboarding, apprenticeship training, and advisory services processes.

Fluency in German and English is essential, with French knowledge a bonus. Strong MS 365 skills and a service-oriented, independent approach are required.