Office Assistant ASAP

Michael Page; Genf; On-site; CHF 33,000 - 47,000; Full time

Job summary

Michael Page in Geneva seeks an Office Assistant for a 3-month assignment in a fast-paced, international FMCG environment. You will provide general administrative support to multiple teams, handle calls and emails, coordinate meetings, and manage office operations.

Ideal candidates are fluent in English, with strong MS Office skills, excellent organization, and a proactive, service-oriented mindset. French language is a strong advantage; immediate availability is required.

Qualifications

• Fluent in English; French is a strong advantage.
• Strong communication and interpersonal abilities.
• Excellent organizational and multitasking skills.
• Proactive, flexible, and service-oriented mindset.
• Available immediately for a 3-month assignment.

Responsibilities

• Provide general administrative and office support to various teams.
• Manage incoming calls, emails, and correspondence.
• Coordinate meetings, appointments, and room bookings.
• Prepare, process, and monitor purchase requests and supplier documentation.
• Liaise with external vendors and service providers for smooth operations.
• Support office supplies, equipment, and inventory management.
• Assist with facilities-related matters and workspace coordination.
• Support travel arrangements and logistics when required.
• Maintain records, databases, and filing systems.

Skills

English fluency

French language

Organizational skills

Multitasking

Communication

Tools

Microsoft Office

Job description

• International and fast-paced environment
• Varied administrative responsibilities

About Our Client

Leading global FMCG company.

Job Description

• Providegeneral administrative and office supporttovariousteams.
• Manage incoming calls, emails, and correspondence.
• Coordinate meetings, appointments, and room bookings.
• Prepare, process, and monitor purchase requests, supplier documentation, and administrative records.
• Liaise with external vendors and service providers to ensure smooth office operations.
• Support the management of office supplies, equipment, and inventory.
• Assist with facilities-related matters, including workspace coordination and office maintenance requests.
• Support travel arrangements and logistics when required.
• Maintain and update records, databases, and filing systems.
• Welcome visitors and ensure a professional reception experience.
• Assist with invoice tracking and administrative follow-up.
• Support various teams with ad hoc administrative and operational tasks.
• Contribute to the smooth day-to-day running of the office through a highly versatile and hands-on approach.

The Successful Applicant

• Previous experience in an Office Assistant, Administrative Assistant, or similar role.
• Comfortable handling a wide variety of administrative and operational tasks.
• Experience coordinating with suppliers, service providers, and internal stakeholders.
• Strong organizational and multitasking skills.
• Proactive, flexible, and service-oriented mindset.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• High attention to detail and ability to manage multiple priorities.
• Fluent in English; French is a strong advantage.
• Available immediately for a 3-month assignment.

What's On Offer

• Opportunity to join a leading international company.
• Varied and hands-on role with exposure to multiple business functions.
• Dynamic, fast-paced, and collaborative working environment.
• Broad range of responsibilities across administration, office coordination, and facilities support.
• Interaction with internal teams, suppliers, and external stakeholders.
• Opportunity to develop organizational and operational skills within a global organization.
• Supportive team culture with a strong service-oriented mindset.
• Immediate start for a 3-month assignment in Geneva.

Quote job ref: JN-102026-7117303