Administrative Assistant

Michael Page; Genf; Remote; CHF 67,000 - 89,000; Full time

Job summary

International Organization in Geneva is seeking a hands-on administrative professional for a 6-month assignment. You will prepare and draft official correspondence, review documents for accuracy, and support budgeting, travel, and HR systems.

The role offers diverse exposure to administration, budgeting, events and interaction with international stakeholders. Excellent English and good French are required, with strong MS Office skills and meticulous drafting abilities.

Qualifications

• Minimum 5 years of office support experience.
• Experience with an ERP system.
• Excellent English and good knowledge of French.
• Strong organizational and time-management skills.
• Excellent attention to detail and drafting abilities.
• Strong Microsoft Office skills.
• Ability to work effectively in a multicultural environment.

Responsibilities

• Prepare and draft administrative and official correspondence.
• Review outgoing documents and ensure accuracy and quality.
• Prepare briefing materials, reports and documentation for meetings and missions.
• Support budget administration, expenditure processing and financial reporting.
• Process administrative actions related to finance, travel and HR systems.
• Coordinate meetings, conferences, workshops and events.
• Organize travel, accommodation and logistical arrangements.
• Monitor incoming and outgoing correspondence and follow up on priorities.
• Maintain filing systems, databases and administrative records.
• Provide general administrative support to the Division.

Skills

Office support experience

English (fluent) & French (good)

Organizational skills

Time management

Attention to detail

Drafting abilities

Microsoft Office

Multicultural collaboration

Tools

ERP system

Job description

• Gain experience within an international organization.
• Enjoy a varied and hands-on role.

About Our Client

International Organization

Job Description

• Prepare and draft administrative and official correspondence.
• Review outgoing documents and ensure accuracy and quality.
• Prepare briefing materials, reports and documentation for meetings and missions.
• Support budget administration, expenditure processing and financial reporting.
• Process administrative actions related to finance, travel and HR systems.
• Coordinate meetings, conferences, workshops and events.
• Organize travel, accommodation and logistical arrangements.
• Monitor incoming and outgoing correspondence and follow up on priorities.
• Maintain filing systems, databases and administrative records.
• Provide general administrative support to the Division.

The Successful Applicant

• Minimum 5 years of office support experience.
• Experience working with an ERP system.
• Excellent English and good knowledge of French.
• Strong organizational and time-management skills.
• Excellent attention to detail and drafting abilities.
• Strong Microsoft Office skills.
• Ability to work effectively in a multicultural environment

What's on Offer

• 6-month assignment within an international organization in Geneva.
• Varied role with exposure to administration, budgeting, events and international stakeholders.