Office Assistant

SoTalent; Zürich; Vor Ort; CHF 60.000 - 76.000; Vollzeit

Benefits dieser Stelle

Collegial working environment

Professional development

Zusammenfassung

SoTalent is seeking an organised Office Assistant / Coordinator to support the management team with day-to-day administration and to maintain a welcoming reception environment in Zürich.

The role combines office coordination, management support, reception duties and general administrative responsibilities, offering opportunities for professional development within a professional setting.

Qualifikationen

• Completed commercial/business administration training or equivalent qualification.
• Several years of experience in a comparable role (Office/Executive/Team Assistant).
• Strong proficiency in Microsoft Office, particularly PowerPoint, Excel and Word.
• Excellent organisational skills with a structured, independent work approach.
• Strong service orientation, discretion and reliability.
• Professional appearance and excellent communication skills.
• French language skills are advantageous.

Aufgaben

• Provide administrative and management support to the leadership.
• Prepare and format presentations, reports, statistics and analyses.
• Coordinate appointments, meetings and business travel.
• Maintain documents, databases and filing systems.
• Support internal projects and ad-hoc administrative activities.
• Manage a professional reception area and welcome clients, visitors and employees.
• Operate the main telephone line and direct enquiries appropriately.
• Manage incoming and outgoing mail.
• Coordinate general office activities to ensure smooth day-to-day operations.
• Act as a reliable point of contact for administrative matters.

Kenntnisse

Office administration

PowerPoint

Excel

Word

Organization

Communication

Reception duties

Discretion

Ausbildung

Commercial/Business Administration training

Tools

Microsoft Office Suite

Jobbeschreibung

Office Assistant / Coordinator – Administration & Reception

About the Role

An established organisation in Zürich is seeking an organised, service-oriented Office Assistant / Coordinator to support the management team with day-to-day administration while ensuring a professional and welcoming reception environment.

This is a varied role combining office coordination, management support, reception and general administrative responsibilities.

Key Responsibilities

• Provide administrative and organisational support to management and leadership.
• Prepare and format presentations, reports, statistics and analyses.
• Coordinate appointments, meetings and business travel.
• Maintain documents, databases and filing systems.
• Support internal projects and ad-hoc administrative activities.
• Manage a professional reception area and welcome clients, visitors and employees.
• Operate the main telephone line and direct enquiries appropriately.
• Manage incoming and outgoing mail.
• Coordinate general office activities to ensure smooth day-to-day operations.
• Act as a reliable point of contact for administrative and organisational matters.

Requirements

• Completed commercial/business administration training or equivalent qualification.
• Several years of experience in a comparable role such as:
• Office Assistant
• Executive Assistant
• Team Assistant
• Strong proficiency in Microsoft Office, particularly PowerPoint, Excel and Word.
• Excellent organisational skills with a structured and independent approach to work.
• Strong service orientation, discretion and reliability.
• Professional appearance and excellent communication skills.
• French language skills are advantageous.

Key Skills

What’s Offered

• Varied and responsible position within a professional environment.
• Close collaboration with management.
• Modern working environment and attractive employment conditions.
• High level of autonomy and varied responsibilities.
• Opportunities for professional development.
• Collegial and appreciative working environment.