ASAP - Administration & Finance Coordinator

Michael Page; Zürich; Vor Ort; CHF 70.000 - 100.000; Vollzeit

Zusammenfassung

Michael Page is seeking an Administration & Finance Coordinator in Zürich to support financial administration and day-to-day operations within an international organization.

The role combines finance tasks (AP/AR, invoicing, VAT coordination) with office administration, governance support, and process improvements. Fluency in English is required; German skills are a plus. 100% workload, temporary contract.

Qualifikationen

• Bachelor's degree or equivalent in Accounting/Finance/Business Administration or related discipline.
• Fluent English, written and spoken.
• German language skills would be considered a plus.
• 1-5 years of experience in Executive/Office/Operations/Finance roles.
• Experience supporting finance administrative processes and travel management.
• Exposure to AP/AR, invoice processing, expense management or bookkeeping.
• Knowledge of Swiss VAT processes is a strong advantage.
• Strong organisational and coordination skills.
• Excellent attention to detail.
• Comfortable with Excel and ERP systems.

Aufgaben

• Coordinate day-to-day office operations and administrative activities.
• Support leadership with meeting planning, governance activities, travel and documentation.
• Manage supplier relationships, contracts and service agreements.
• Coordinate employee administration and payroll processes.
• Maintain operational procedures, templates and internal records.
• Organise meetings, events and stakeholder communications.
• Support process improvements and business projects.
• Process supplier invoices and employee expenses.
• Support accounts payable and receivable activities.
• Prepare payment runs and maintain accounting documentation.
• Perform account reconciliations.
• Support month-end and year-end closing.
• Assist with budgeting and reporting.
• Coordinate VAT documentation and audit requests.
• Liaise with external accountants and tax advisors.

Kenntnisse

Fluent English

German language skills

Organisational skills

Coordination

Attention to detail

Excel

ERP systems

Ausbildung

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Excel

ERP systems

Jobbeschreibung

ASAP - Administration & Finance Coordinator

ASAP - Administration & Finance Coordinator (m/f/d)

As Administration & Finance Coordinator, you will play a central role in ensuring accurate financial administration while helping to maintain efficient day-to-day business operations. Working closely with leadership, external partners, and internal stakeholders, you will contribute to financial controls, reporting activities, administration, and process optimization.

ASAP - Administration & Finance Coordinator (m/f/d)

Our client is a well-established international membership-based organization headquartered in Zurich. Operating in a highly professional and collaborative environment, the organization supports a global network of stakeholders and relies on strong operational and financial processes to deliver its mission effectively. The team is seeking a hands-on finance and operations professional who enjoys balancing accounting responsibilities with wider business support activities

Description

Business Operations & Administration (50%)

• Coordinate day-to-day office operations and administrative activities
• Support leadership with meeting planning, governance activities, travel and documentation
• Manage supplier relationships, contracts and service agreements
• Coordinate employee administration and payroll processes
• Maintain operational procedures, templates and internal records
• Organise meetings, events and stakeholder communications
• Support process improvements and business projects

Finance Administration (50%)

• Process supplier invoices and employee expenses
• Support accounts payable and receivable activities
• Prepare payment runs and maintain accounting documentation
• Perform account reconciliations
• Support month-end and year-end closing
• Assist with budgeting and reporting
• Coordinate VAT documentation and audit requests
• Liaise with external accountants and tax advisors

Profile

• Bachelor's degree or equivalent qualification in Accounting, Finance, Business Administration, or a related discipline.
• Fluent English, both written and spoken.
• German language skills would be considered a plus.
• 1-5 years of experience as Executive Assistant, Senior Team Assistant, Office Manager, Operations Coordinator or Finance Administrator
• Experience supporting finance-related administrative processes and travelmanagement
• Exposure to AP/AR, invoice processing, expense management or bookkeeping
• Knowledge of Swiss VAT processes is a strong advantage
• Strong organisational and coordination skills
• Excellent attention to detail
• Comfortable working with Excel and ERP systems

Job Offer

• Diverse position with exposure to both finance and operations.
• International working environment with broad stakeholder interaction.
• Opportunity to contribute to process improvements and organizational development.
• Collaborative team culture with close interaction across functions. jpiddb52b11jm jit0936jm jiy26jm

• Work location 8001 Zürich (ZH)
• Workload 100%
• Employment start By agreement
• Employment duration Temporary
• By online Online form