International Executive Assistant - Research & LICR Coordination

Unil; Lausanne; Hybrid; CHF 66,000 - 96,000; Full time

Benefits offered by this job

Paternity leave 20 days

Maternity leave 4 months

Annual leave 25 days

13th month salary

Public transport discounts

Mobility car-sharing

Electric bicycle purchase

Job summary

University of Lausanne (UNIL) invites applications for an Executive Assistant at 70-100% to support the Department of Fundamental Oncology and LICR Lausanne branch. The role focuses on strategic and day-to-day administration, coordinating meetings, events and interviews across international teams.

The ideal candidate has 10+ years in administration, strong English and French, and holds an Executive Assistant diploma with CFC in Commercial Administration.

Qualifications

• Excellent written and spoken English and French are essential in our international environment.
• Outstanding organisational and multitasking skills with the ability to prioritise effectively.
• Proactive approach, resilience under pressure and sound judgement.
• Strong anticipation and planning skills.
• Collaborative mindset with a strong team spirit and willingness to support colleagues.
• Excellent communication and interpersonal skills.
• At least 10 years of professional experience in an administrative role, preferably within an international or research environment.

Responsibilities

• Provide administrative support to the DOF research groups based at Agora.
• Organise meetings, seminars and events for the Department's research laboratories.
• Provide executive, organisational and administrative support to the Lausanne branch of the Ludwig Institute for Cancer Research (LICR), including direct support to the Branch Director.
• Coordinate institutional visits and events, including professorial recruitment interviews and onboarding activities.
• Ensure seamless administrative follow-up of the LICR Lausanne branch's activities.

Skills

English fluency

French fluency

Organizational skills

Multitasking

Proactive mindset

Planning skills

Team player

Communication skills

Administrative experience

EA diploma

Education

Executive Assistant Diploma

CFC in Commercial Business Administration

Job description

University of Lausanne (UNIL) invites applications for an Executive Assistant at 70-100% to support the Department of Fundamental Oncology and LICR Lausanne branch. The role focuses on strategic and day-to-day administration, coordinating meetings, events and interviews across international teams.

The ideal candidate has 10+ years in administration, strong English and French, and holds an Executive Assistant diploma with CFC in Commercial Administration.