Executive Assistant 70-100%

Unil; Lausanne; Hybrid; CHF 66,000 - 96,000; Full time

Benefits offered by this job

Paternity leave 20 days

Maternity leave 4 months

Annual leave 25 days

13th month salary

Public transport discounts

Mobility car-sharing

Electric bicycle purchase

Job summary

University of Lausanne (UNIL) invites applications for an Executive Assistant at 70-100% to support the Department of Fundamental Oncology and LICR Lausanne branch. The role focuses on strategic and day-to-day administration, coordinating meetings, events and interviews across international teams.

The ideal candidate has 10+ years in administration, strong English and French, and holds an Executive Assistant diploma with CFC in Commercial Administration.

Qualifications

• Excellent written and spoken English and French are essential in our international environment.
• Outstanding organisational and multitasking skills with the ability to prioritise effectively.
• Proactive approach, resilience under pressure and sound judgement.
• Strong anticipation and planning skills.
• Collaborative mindset with a strong team spirit and willingness to support colleagues.
• Excellent communication and interpersonal skills.
• At least 10 years of professional experience in an administrative role, preferably within an international or research environment.

Responsibilities

• Provide administrative support to the DOF research groups based at Agora.
• Organise meetings, seminars and events for the Department's research laboratories.
• Provide executive, organisational and administrative support to the Lausanne branch of the Ludwig Institute for Cancer Research (LICR), including direct support to the Branch Director.
• Coordinate institutional visits and events, including professorial recruitment interviews and onboarding activities.
• Ensure seamless administrative follow-up of the LICR Lausanne branch's activities.

Skills

English fluency

French fluency

Organizational skills

Multitasking

Proactive mindset

Planning skills

Team player

Communication skills

Administrative experience

EA diploma

Education

Executive Assistant Diploma

CFC in Commercial Business Administration

Job description

Career Opportunities: Executive Assistant 70-100% (22985)

Requisition ID22985-Posted09/29/2026- Type of position (1) - Area of Activity (1) - Rate of Participation (1) - Faculty / Service (1) - Personnel Category (1)

UNIL is a leading international teaching and research institution, with over 5,000 employees and 17,000 students split between its Dorigny campus, CHUV and Epalinges. As an employer, UNIL encourages excellence, individual recognition and responsibility.

The Administrative and Finance Office of the Department of Fundamental Oncology at the University of Lausanne (UNIL) is seeking to recruit an Executive Assistant 70-100%.

If you are looking to grow in a dynamic, stimulating and truly international environment, while contributing to a mission that has a meaningful impact on society, we invite you to join our team. You will play a key role in supporting the day-to-day operations and strategic development of a department dedicated to excellence in fundamental cancer research.

Working alongside researchers and professionals from all over the world, you will be part of a diverse and multicultural community united by a common purpose: advancing cancer research and contributing to a better understanding and treatment of cancer. Your role will be an essential part of supporting the people and activities behind this important mission.

The Department of Fundamental Oncology (DOF) is a recently established department at UNIL, providing a distinct identity and strategic focus to one of Europe's leading cancer research communities. Co-directed by Professors Tatiana Petrova and Johanna Joyce, the department currently hosts 13 research groups.

The DOF is also home to the Lausanne Branch of Ludwig Institute for Cancer Research (LICR), a global, non-profit network of research institutes and laboratories dedicated to understanding and treating cancer. The Executive Assistant will additionally support the Ludwig Lausanne Director and LICR groups.

The research groups of the DOF are based at two proximal sites: the AGORA Translational Cancer Research Center, located next to the CHUV Hospital, and the new SE-C Oncology Building in Epalinges.

Job information

Expected start date in position : 01.11.2026 or upon agreement

Contract length : Fixed-term contract (2 years)

Employment rate : 70-100 %

Your responsibilities

In this role, you will:

• Provide administrative support to the DOF research groups based at Agora.
• Organise meetings, seminars and events for the Department's research laboratories.
• Provide executive, organisational and administrative support to the Lausanne branch of the Ludwig Institute for Cancer Research (LICR), including direct support to the Branch Director.
• Coordinate institutional visits and events, including professorial recruitment interviews and onboarding activities.
• Ensure seamless administrative follow-up of the LICR Lausanne branch's activities.

We are looking for an experienced administrative professional with the following qualifications and skills:

• Excellent written and spoken English and French. Fluency in both languages is essential in our international environment.
• Outstanding organisational and multitasking skills, with the ability to prioritise effectively.
• Proactive approach, resilience under pressure and sound judgement.
• Strong anticipation and planning skills.
• Collaborative mindset with a strong team spirit and willingness to support colleagues.
• Excellent communication and interpersonal skills.
• At least 10 years of professional experience in an administrative role, preferably within an international and/or research environment.
• CFC in Commercial Business Administration (or equivalent qualification) together with an Executive Assistant diploma.

What the position offers you

Joining the University of Lausanne means benefiting from:

• A multicultural and internationally recognised academic environment.
• Continuing education and professional development opportunities.
• Excellent social benefits, including 20 days of paternity leave and 4 months of maternity leave (with the possibility of an additional month of breastfeeding leave).
• Regular salary progression in line with responsibilities.
• A 13th-month salary and 25 days of annual leave.
• A minimum of three training days per year with access to a wide range of courses offered by the CHUV Training Centre and partner institutions.
• Attractive mobility benefits, including discounts on public transport subscriptions, Mobility car-sharing services and electric bicycle purchases.

Contact for further information

Caterina Mammone

[e-mail]

Your application

The salary range for this position is CHF 66,300–96,136 per year.

The salary is determined by the University’s Central HR Department in accordance with the salary scales of the Canton of Vaud, based on the candidate’s age and professional experience. The salary is not negotiable.

Additional information

UNIL is committed to:

• equality, diversity and inclusion within its community;
• ensuring an open and respectful environment that is conducive to personal development;
• offering working conditions that facilitate work-life balance.