Hybrid Global Events Operations Coordinator

PROFESSIONAL DERMA SA; Ticino; Hybrid; CHF 70,000 - 90,000; Full time

Job summary

Professional Derma, based in Ticino, Switzerland, is seeking an experienced Event Operations Coordinator to plan, organize and execute international corporate events, medical congresses, global summits and gala dinners.

The role involves hands-on, detail-oriented event logistics, guest management and on-site coordination across multiple venues, collaborating with the Event Director in a fast-paced environment.

Qualifications

• 3–5 years hands-on experience in corporate events / international congresses.
• Experience in on-site event operations for large international groups.
• Strong organizational skills and attention to detail.
• Ability to work under pressure with accuracy and a solution-oriented approach.
• Practical mindset, flexibility and responsiveness.
• Fluent Italian and English (written and spoken).
• Willingness to travel internationally.
• Excellent command of Excel and Microsoft Office.

Responsibilities

• Scout international hotels, venues and conference facilities.
• Request, evaluate and compare proposals from hotels, venues and suppliers.
• Manage rooming lists, accommodations and last-minute changes.
• Prepare participant lists, gala seating and schedules.
• Prepare and distribute badges and attendance certificates.
• Plan and coordinate airport and local transfers with external agencies.
• Manage transfer lists, flight details and passenger allocations.
• Coordinate participants during transfers, including meeting points and returns.
• Handle schedule changes, delays and cancellations.
• Coordinate event operations on-site and ensure smooth execution.
• Liaise with hotels, suppliers, drivers and staff.
• Organize and supervise hostesses and support staff.
• Assist participants and manage on-site requests.
• Implement the Event Director’s instructions and procedures.

Skills

Event coordination

MICE

Multitasking

Under pressure

Problem solving

Independent work

Italian & English

Tools

Microsoft Excel

Microsoft Office

Job description

Professional Derma, based in Ticino, Switzerland, is seeking an experienced Event Operations Coordinator to plan, organize and execute international corporate events, medical congresses, global summits and gala dinners.

The role involves hands-on, detail-oriented event logistics, guest management and on-site coordination across multiple venues, collaborating with the Event Director in a fast-paced environment.