General Services Employee

EFG International; Genf; Vor Ort; CHF 60.000 - 80.000; Vollzeit

Zusammenfassung

EFG International is seeking a General Services Assistant in Geneva to manage logistics and administrative operations. The role includes overseeing shipments, maintaining inventory, monitoring office conditions, and providing administrative support.

The ideal candidate holds a degree in administration or logistics and has prior experience in a similar role within the banking sector, demonstrating strong organizational skills and proficiency with essential digital tools.

Qualifikationen

• Degree in administration, logistics management, or equivalent.
• Previous experience in a similar role preferred.
• Significant experience in private banking or wealth management.

Aufgaben

• Oversee postal shipments and logistics management.
• Order and manage consumables for departments.
• Monitor office conditions and coordinate maintenance needs.
• Assist with various administrative tasks and projects.

Kenntnisse

Digital tools competency

Organizational skills

Communication skills

Ability to work under pressure

Autonomy and initiative

Ausbildung

Degree in administration or logistics management

Tools

Outlook

Excel

Microsoft Teams

UPS Campuship

Swiss Post

Jobbeschreibung

EFG International is a global private banking group, offering private banking and asset management services and serving clients in over 40 locations worldwide. We strive to be an employer of choice.

General Information

Department: General Services
Work time: 100%
Location: Geneva

Job Purpose

The General Services Assistant plays a key role in the daily management of logistics and administrative operations within our private bank site of Geneva. The role coordinates shipments, manages inventory, and supports the optimization of internal processes to maintain a smooth working environment that meets the company’s quality standards.

Responsibilities

Shipment and Logistics Management

• Oversee and manage postal shipments (letters, parcels, express deliveries, etc.), both nationally and internationally, using platforms such as UPS Campuship and Swiss Post.
• Handle special shipments and related logistics, including packaging, preparing shipments, and tracking deliveries.

Inventory and Procurement Management

• Order and manage consumables for various departments.
• Monitor stock levels and coordinate with suppliers to ensure the continuous availability of necessary supplies.

Maintenance and Facility Management

• Monitor the condition of office spaces, identify maintenance needs, and coordinate with service providers to address issues promptly.
• Maintain a pleasant and functional working environment.

Administrative Support and Project Management

• Coordinate and follow up on various projects in collaboration with service providers and internal teams.
• Use tools such as Outlook, Excel, Word, and PowerPoint to organize, plan, and track administrative tasks.
• Contribute to continuous improvement of internal processes and implement solutions while adhering to company procedures.

Versatility and Internal Support

• Provide versatile support within the General Services team, including managing internal communication through tools like Microsoft Teams and Webex.
• Act as a point of contact for internal logistics and workspace organization requests.
• Position based in Geneva.

Skills and Experience

• Degree in administration, logistics management, or equivalent.
• Previous experience in a similar role (banking environment or a mid‑sized company preferred).
• Significant experience in a similar position within the private banking or wealth management sector.
• Comfortable with digital tools and collaboration platforms (Outlook, Excel, Teams, etc.).
• Good knowledge of postal and logistics management platforms (UPS Campuship, Swiss Post).
• Ability to quickly adapt to new tools and applications.
• Autonomy, initiative, and the ability to manage priorities.
• Excellent organizational skills and the ability to work under pressure while meeting deadlines.
• Team spirit and excellent communication with various internal departments.
• Flexibility to take on various tasks within the General Services department.
• Fluency in spoken English and good command of written English.

EEO Statement

EFG is committed to providing an equitable and inclusive working environment founded on the principle of mutual respect. We value diversity and aim to foster a supportive workplace where contributions are recognised.

Company Values

Accountability, hands‑on approach, passion, solution‑driven mindset, and partnership‑oriented collaboration are core to our working culture.