Executive Team Assistant: Calendar & Admin Support

Rothschild & Co; Zürich; Vor Ort; CHF 65.000 - 85.000; Vollzeit

Zusammenfassung

Rothschild & Co in Zürich is seeking a Team Assistant to provide comprehensive secretarial and administrative support to the division. The role balances managing day-to-day operations with coordinating priorities for the VP/Director and other team members.

You will handle scheduling, invoicing support, events, onboarding/offboarding, and document management, while maintaining confidentiality and delivering high-quality client-facing service.

Qualifikationen

• Commercial or High School degree with a basic banking background.
• Strong MS Office experience.
• Ability to maintain high level of confidentiality.

Aufgaben

• Provide comprehensive administrative support to the team, ensuring smooth day-to-day operations and central coordination.
• Support a VP/Director with calendar management, coordination of priorities, and general administrative tasks.
• Assist in comprehensive scheduling of project meetings.
• Oversee and manage stationery orders ensuring continuous availability of office supplies.
• Provide full administrative coverage for senior stakeholders during absences, holidays, or peak periods.
• Support the invoicing process, including preparation and tracking of invoices.
• Support the organisation of events (invites, materials, on-site support).
• Support onboarding/offboarding processes by managing allocation and return of devices.
• Coordinate preparation and review of third-party documentation ensuring uploads to database.
• Reconcile expenses and claims promptly and accurately.
• Prepare meeting rooms for client meetings, greet clients and ensure rooms are left in good state.
• Any other duties within the employee's skills and abilities.

Kenntnisse

German language

English language

Interpersonal skills

Time management

Organizational skills

Discretion

Attention to detail

Reliability

Initiative

Ausbildung

Commercial or High School degree

Bank apprenticeship or similar

Tools

MS Office

Jobbeschreibung

Rothschild & Co in Zürich is seeking a Team Assistant to provide comprehensive secretarial and administrative support to the division. The role balances managing day-to-day operations with coordinating priorities for the VP/Director and other team members.

You will handle scheduling, invoicing support, events, onboarding/offboarding, and document management, while maintaining confidentiality and delivering high-quality client-facing service.