Team Assistant (50%)

Rothschild & Co; Zürich; Vor Ort; CHF 65.000 - 85.000; Vollzeit

Zusammenfassung

Rothschild & Co in Zürich is seeking a Team Assistant to provide comprehensive secretarial and administrative support to the division. The role balances managing day-to-day operations with coordinating priorities for the VP/Director and other team members.

You will handle scheduling, invoicing support, events, onboarding/offboarding, and document management, while maintaining confidentiality and delivering high-quality client-facing service.

Qualifikationen

• Commercial or High School degree with a basic banking background.
• Strong MS Office experience.
• Ability to maintain high level of confidentiality.

Aufgaben

• Provide comprehensive administrative support to the team, ensuring smooth day-to-day operations and central coordination.
• Support a VP/Director with calendar management, coordination of priorities, and general administrative tasks.
• Assist in comprehensive scheduling of project meetings.
• Oversee and manage stationery orders ensuring continuous availability of office supplies.
• Provide full administrative coverage for senior stakeholders during absences, holidays, or peak periods.
• Support the invoicing process, including preparation and tracking of invoices.
• Support the organisation of events (invites, materials, on-site support).
• Support onboarding/offboarding processes by managing allocation and return of devices.
• Coordinate preparation and review of third-party documentation ensuring uploads to database.
• Reconcile expenses and claims promptly and accurately.
• Prepare meeting rooms for client meetings, greet clients and ensure rooms are left in good state.
• Any other duties within the employee's skills and abilities.

Kenntnisse

German language

English language

Interpersonal skills

Time management

Organizational skills

Discretion

Attention to detail

Reliability

Initiative

Ausbildung

Commercial or High School degree

Bank apprenticeship or similar

Tools

MS Office

Jobbeschreibung

About Us Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world's financial markets. Our expertise, intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities and planet. We have 4,600 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market-leading business divisions – Global Advisory, Wealth Management, Asset Management and Five Arrows. As a family-controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward. Rothschild & Co is committed to an inclusive and supportive environment where different perspectives are valued. We are focused on the attraction and recruitment, development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference.

Overview of Role As Team Assistant, you will be providing comprehensive secretarial and administrative support to the Team. Although the Assistant will work for specified individuals, there will be a requirement to work for/with other members of the Division, including other Assistants, to help balance the workload.

Responsibilities

• Provide comprehensive administrative support to the team, ensuring smooth day-to-day operations and acting as a central coordination point
• Support a VP/Director with calendar management, coordination of priorities, and general administrative tasks to facilitate efficient workflow
• Assist in comprehensive scheduling of project meeting
• Oversee and manage stationery orders ensuring continuous availability of office supplies and efficient inventory management
• Provide full administrative coverage for senior stakeholders during absences, holidays, or peak periods, ensuring continuity of support
• Support the invoicing process, including preparation and tracking of invoices
• Support the organisation of events eg. invitations, materials, and on-site support.
• Support onboarding/offboarding processes by managing allocation and return of devices.
• Coordinate the preparation and review of third-party documentation ensuring relevant documents are uploaded to the database
• Reconciling expenses and claims promptly and accurately
• Preparing meeting rooms for client meetings, greeting clients and ensuring meeting rooms are left in a clean state for further meetings on the day
• Any other duties that are within the employee's skills and abilities whenever reasonably instructed

Education and Qualifications

• Commercial or High School degree, bank apprenticeship or similar
• Strong MS Office experience

Experience, Skills and Competencies Required

• Fluent in German and English
• Excellent interpersonal skills – to communicate clearly and effectively at all levels
• Ability to maintain high level of confidentiality in respect of information/documents/projects being produced/undertaken
• Good organisational and time management skills with the ability to prioritise workload and multi-task
• Proactive attitude with the ability to demonstrate initiative, attention to detail and reliability
• Self-motivated, highly productive, reliable with a flexible attitude.
• Ability to act with good judgement and common sense
• Ability to work under pressure, meet tight deadlines

One reason for the long-term success of our business is the importance we place on being principled. It is this belief that drives both the way we work with our clients and the way we hire, manage and develop our people – and we look for the same qualities from them in return.

Our teams reflect the diverse needs of our clients, businesses and the markets we operate in around the world. We value, and seek to maintain, an eclectic mix of skills and backgrounds – encouraging everyone to come together to share their perspectives for the good of each other, the business and our clients