Executive Office Manager & Project Lead

The Kusnacht Practice AG; Zollikon; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

The Kusnacht Practice AG is looking for an experienced Office Manager & Executive Support professional to join our mental health and addiction treatment practice in Zollikon, near Zürich. The role combines office operations, executive assistance, and cross-functional project coordination, with a strong emphasis on confidentiality and client service.

You will lead a receptionist team, manage facilities and budgets, coordinate leadership meetings, and support C-level executives and doctors with

Qualifikationen

• Experience in office management, executive support or similar operational role.
• Experience leading reception/front-office or guest-relations teams.
• Ability to create a discreet, welcoming, professional environment.
• Demonstrated project-management experience delivering cross-functional initiatives.

Aufgaben

• Oversee daily office operations with high service standards
• Manage facilities, suppliers, budgets and maintenance
• Lead and coordinate the reception team, scheduling and coverage
• Ensure welcoming experience for clients and partners, escalate issues
• Support onboarding, offboarding and workplace arrangements
• Support selected C-level executives and doctors with calendars and travel
• Coordinate leadership meetings, workshops and events
• Coordinate cross-functional projects from planning to implementation
• Maintain project plans, status reports and logs, report to Chief of Staff
• Handle confidential client, employee and business information

Kenntnisse

German (C1)

English (C1)

Office management

Executive support

Project management

Leadership

Stakeholder management

Ausbildung

Bachelor’s degree in hospitality management, business administration or related field

Tools

Microsoft Office

Calendar management tools (Outlook)

Jobbeschreibung

The Kusnacht Practice AG is looking for an experienced Office Manager & Executive Support professional to join our mental health and addiction treatment practice in Zollikon, near Zürich. The role combines office operations, executive assistance, and cross-functional project coordination, with a strong emphasis on confidentiality and client service.

You will lead a receptionist team, manage facilities and budgets, coordinate leadership meetings, and support C-level executives and doctors with