On-Site Office Manager & Executive Support Lead

Kusnacht Practice; Zollikon; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

Kusnacht Practice is seeking an experienced Office Manager & Executive Support professional to join our mental health and addiction treatment practice. The role blends office management, executive support, people leadership and cross-functional project coordination.

You will maintain confidentiality, deliver hospitality-driven service, coordinate leadership meetings and oversee reception operations, while supporting senior leaders and doctors in a fast-paced, patient-centered environment.

Qualifikationen

• Proven experience in office management or comparable operational role.
• Experience leading a reception/front-office or guest-relations team.
• Hospitality mindset with discreet environment.
• Strong project-management skills delivering cross-functional projects.
• Bachelor’s degree in hospitality or business, or equivalent qualification.
• Fluent German and English, with C1 level in both languages.

Aufgaben

• Oversee daily office operations with high service standards.
• Manage facilities, suppliers, and office budgets.
• Lead reception team including scheduling and coverage.
• Ensure welcoming experience for clients and partners; escalate issues.
• Support onboarding and workplace arrangements.
• Provide admin support to executives; manage calendars and travel.
• Coordinate leadership meetings and events, including logistics.
• Coordinate cross-functional projects from planning to implementation.
• Maintain project plans, status reports, logs; report to Chief of Staff.
• Handle confidential client, employee, business information.

Kenntnisse

Office management

Executive support

Project management

People leadership

Hospitality mindset

Discretion/confidentiality

Bilingual German-English

Calendar management

Ausbildung

Bachelor’s degree in hospitality management or business administration

Tools

Microsoft Office

Project management tools

Jobbeschreibung

Kusnacht Practice is seeking an experienced Office Manager & Executive Support professional to join our mental health and addiction treatment practice. The role blends office management, executive support, people leadership and cross-functional project coordination.

You will maintain confidentiality, deliver hospitality-driven service, coordinate leadership meetings and oversee reception operations, while supporting senior leaders and doctors in a fast-paced, patient-centered environment.