Executive Office Coordinator for CFO & CIO

Sag Ag; Rotkreuz; Sur place; CHF 90 000 - 120 000; Plein temps

Avantages offerts par ce poste

Flexible working hours

Annual learning budget

Company pension fund

Free parking spaces

Résumé du poste

Swiss Automotive Group (SAG) is seeking an Executive Office Assistant to provide proactive support to the Group CFO and Group CIO. This on-site role in Rotkreuz coordinates complex calendars, travel, and confidential correspondence while managing the HQ office, services and visitors.

You will draft materials, prepare meetings and coordinate cross-functional communications in a fast-paced, international environment. Fluency in English is required; German is a plus.

Qualifications

• Commercial education, business administration qualification or comparable professional training.
• Experience as an Executive Assistant, Management Assistant and/or Office Manager supporting senior executives in an international environment.
• Proven experience managing complex calendars, meetings, travel and confidential executive correspondence.
• Hands-on office management experience including facility coordination, suppliers, meeting logistics and executive visitor support.
• Excellent organisational skills, attention to detail and ability to manage multiple priorities under pressure.
• Fluency in English; German is a plus.
• Advanced proficiency in Microsoft 365, particularly Outlook, Teams, Word, PowerPoint and Excel.

Responsabilités

• Provide high-quality, proactive support to the Group CFO and Group CIO and coordinate day-to-day office operations.
• Manage complex calendars, travel arrangements and important meetings, ensuring executives are prepared.
• Oversee on-site office services, visitors, supplies and equipment with confidentiality and professionalism.
• Coordinate with reception, facilities, IT and service providers to ensure smooth operations.
• Prepare agendas, reports, presentations and minutes for executive meetings.
• Support internal events, workshops and travel expense administration.

Connaissances

Executive calendar management

Office management

Meeting logistics

Business correspondence

Discretion and confidentiality

MS 365 proficiency

Formation

Commercial education

Outils

Microsoft Outlook

Teams

Word

PowerPoint

Excel

Description du poste

Swiss Automotive Group (SAG) is seeking an Executive Office Assistant to provide proactive support to the Group CFO and Group CIO. This on-site role in Rotkreuz coordinates complex calendars, travel, and confidential correspondence while managing the HQ office, services and visitors.

You will draft materials, prepare meetings and coordinate cross-functional communications in a fast-paced, international environment. Fluency in English is required; German is a plus.