Executive Assistant & Office Coordinator (100%)

enshift; Baar; On-site; CHF 90,000 - 120,000; Full time

Job summary

enshift is seeking a proactive Executive Assistant & Office Coordinator to support the CEO and leadership, manage complex calendars, and coordinate our Swiss operations.

You will communicate with internal and external stakeholders in German and English, organize meetings and travel, and contribute to cross-functional projects as the company grows.

This role offers the chance to shape processes, take initiative, and grow with a fast‑moving renewable energy tech company.

Qualifications

• Completed commercial KV apprenticeship or equivalent.
• Fluent in German and English (written and spoken).
• Willing to take initiative and drive improvements across departments.

Responsibilities

• Provide day-to-day administrative and organisational support to the CEO and leadership team.
• Coordinate CEO schedule, meetings, and business travel; expose to strategic discussions.
• Act as a key contact for internal and external stakeholders in German and English.
• Prepare reports, board materials, and internal presentations to support decisions.
• Take ownership of admin tasks and contribute to cross-functional projects.

Skills

Executive support

Organisational skills

Communication

Education

KV apprenticeship or equivalent

Tools

MS Office / Google Workspace

Job description

About Enshift

enshift is a fast-growing Swiss technology company on a mission to make renewable energy smarter, more accessible, and more profitable.

We work with leading real estate and industrial clients to develop, finance, implement, and optimise sustainable energy solutions. Through our digital platform, we help businesses reduce their carbon footprint, improve energy efficiency, and maximise the value of their properties.

We're an international, and ambitious team where ideas are valued, initiative is encouraged, and everyone has the opportunity to make an impact.

Your Role

We're looking for a proactive, organised, and people-oriented Executive Assistant & Office Coordinator who enjoys working in a dynamic environment, connecting with people, and taking ownership.

This is more than a traditional administrative role.

Working directly with our CEO and leadership team, you'll gain firsthand insights into how a fast-growing business operates, learn about different areas of the company, and get involved in strategic initiatives.

You'll have the freedom to bring your own ideas, take initiative, and gradually expand your responsibilities as you grow with us.

What You’ll Do

• Provide day-to-day administrative and organisational support to our CEO, leadership team, and colleagues.
• Work closely with our CEO, coordinating his schedule, meetings, and business travel while gaining direct exposure to strategic discussions and key business initiatives.
• Act as a key point of contact for internal and external stakeholders, ensuring smooth communication in German and English.
• Prepare reports, board materials, and internal presentations to support management and business decisions.
• Take ownership of administrative tasks, contribute to cross-functional projects, and bring your own ideas to improve processes and make a real impact.

What We're Looking For

• A completed commercial apprenticeship (KV) or equivalent qualification, ideally with experience in executive assistance, office management, or a similar role.
• Fluency in German and English, both written and spoken. Additional languages are a plus.
• Someone who wants more than a routine administrative job. You'll be encouraged to share your ideas, challenge existing ways of working, and coordinate initiatives across different departments.
• Confidence using digital tools, a willingness to explore new technologies, and motivation to find smarter, more efficient ways of working.

Why Join enshift?

• Grow with us: Build new skills, take on increasing responsibilities, and explore opportunities beyond traditional executive assistance.
• Performance & recognition: Benefit from a performance-based bonus and annual performance reviews that recognise your achievements, assess your development, and support your career growth within the company.
• Learn directly from leadership: Work closely with our CEO, gain valuable business insights, and develop a broad understanding of how a growing company operates.
• Great team culture: Be part of a supportive, collaborative workplace where initiative, creativity, and teamwork are valued.