Operations Coordinator

Aylight AG; Zürich; Hybrid; CHF 90,000 - 130,000; Full time

Benefits offered by this job

Direct collaboration with founders

Competitive salary

High autonomy

Work from anywhere

Job summary

Aylight AG, a fast-moving deep-tech startup in Zürich, is seeking an organised generalist to handle operational, administrative, and HR duties. You will work directly with the CEO and CTO to keep the business running smoothly as the team scales.

Fluent English and professional German are required, with experience in HR, payroll or Swiss employment law, and procurement. You can work from anywhere with high autonomy and minimal bureaucracy.

Qualifications

• Proven experience in executive assistance, office management, or operations — ideally in a startup or research environment
• Strong organisational and prioritisation skills; comfortable managing multiple workstreams simultaneously
• HR coordination: onboarding, employment contracts, leave tracking, coordination with external HR/legal advisors
• Calendar and travel management for executive leadership
• Confident written and spoken English; able to draft professional correspondence independently
• High level of discretion with confidential information
• German (professional or native level) for local administration in Switzerland
• Experience with Swiss employment law, work permit administration, or ETH/university spin-off environments
• Familiarity with grant administration, investor relations coordination, or financial reporting support
• Background in procurement, supplier management, or lab equipment purchasing

Responsibilities

• Handle operational, administrative, and HR responsibilities to keep the technical team focused on building.
• Collaborate directly with the CEO and CTO to ensure smooth day-to-day operations and scaling.

Skills

Exec assistance

Office management

Operations

HR coordination

Calendar & travel management

English

German

Employment law (Swiss)

Procurement

Grant administration

Investor relations

Job description

Keep a fast-moving deep-tech startup running smoothly. You will work directly with the CEO and CTO, handling the operational, administrative, and HR responsibilities that let the technical team stay focused on building. This is a generalist role for someone who is highly organised, discreet, and energised by making things happen behind the scenes at a company that matters.

Requirements

• Proven experience in executive assistance, office management, or operations — ideally in a startup or research environment
• Strong organisational and prioritisation skills; comfortable managing multiple workstreams simultaneously
• HR coordination: onboarding, employment contracts, leave tracking, coordination with external HR/legal advisors
• Calendar and travel management for executive leadership
• Confident written and spoken English; able to draft professional correspondence independently
• High level of discretion with confidential information
• German (professional or native level) for local administration in Switzerland
• Experience with Swiss employment law, work permit administration, or ETH/university spin-off environments
• Familiarity with grant administration, investor relations coordination, or financial reporting support
• Background in procurement, supplier management, or lab equipment purchasing

What we offer

• Direct daily collaboration with the founding team at a company building genuinely novel technology
• Competitive salary
• High autonomy — you define how operations work at Aylight as we scale
• Small team, no corporate bureaucracy — work from anywhere