Executive Assistant & Office Coordinator (100%)

enshift AG; Baar; On-site; CHF 90,000 - 130,000; Full time

Benefits offered by this job

Performance-based bonus

Annual performance reviews

Direct exposure to leadership

Collaborative team culture

Job summary

enshift AG is seeking an Executive Assistant & Office Coordinator in Switzerland. You will support the CEO and leadership, manage schedules and travel, and coordinate cross-department initiatives in a fast-growing, international environment.

You will communicate effectively in German and English, contribute to strategic discussions, and shape processes with proactive, ideas-driven work style. This role offers growth opportunities and a collaborative team culture.

Qualifications

• Completed commercial apprenticeship (KV) or equivalent.
• Fluency in German and English, both written and spoken.
• Wants more than a routine administrative job.
• Confident with digital tools and eager to adopt new technologies.

Responsibilities

• Provide day-to-day administrative and organisational support to the CEO, leadership team, and colleagues.
• Coordinate the CEO's schedule, meetings, and business travel with exposure to strategic discussions.
• Act as a key point of contact for internal and external stakeholders, ensuring smooth communication in German and English.
• Prepare reports, board materials, and internal presentations to support management and business decisions.
• Take ownership of administrative tasks, contribute to cross-functional projects, and bring ideas to improve processes.

Skills

German language

English language

Initiative

Education

KV apprenticeship or equivalent

Job description

About enshift

enshift is a fast-growing Swiss technology company on a mission to make renewable energy smarter, more accessible, and more profitable.

We work with leading real estate and industrial clients to develop, finance, implement, and optimise sustainable energy solutions. Through our digital platform, we help businesses reduce their carbon footprint, improve energy efficiency, and maximise the value of their properties.

We're an international, and ambitious team where ideas are valued, initiative is encouraged, and everyone has the opportunity to make an impact.

Your Role

We're looking for a proactive, organised, and people-oriented Executive Assistant & Office Coordinator who enjoys working in a dynamic environment, connecting with people, and taking ownership.

This is more than a traditional administrative role. Working directly with our CEO and leadership team, you'll gain firsthand insights into how a fast-growing business operates, learn about different areas of the company, and get involved in strategic initiatives.

You'll have the freedom to bring your own ideas, take initiative, and gradually expand your responsibilities as you grow with us.

What You'll Do

• Provide day-to-day administrative and organisational support to our CEO, leadership team, and colleagues.

• Work closely with our CEO, coordinating his schedule, meetings, and business travel while gaining direct exposure to strategic discussions and key business initiatives.

• Act as a key point of contact for internal and external stakeholders, ensuring smooth communication in German and English.

• Prepare reports, board materials, and internal presentations to support management and business decisions.

• Take ownership of administrative tasks, contribute to cross-functional projects, and bring your own ideas to improve processes and make a real impact.

What We're Looking For

• A completed commercial apprenticeship (KV) or equivalent qualification, ideally with experience in executive assistance, office management, or a similar role.

• Fluency in German and English, both written and spoken. Additional languages are a plus.

• Someone who wants more than a routine administrative job. You'll be encouraged to share your ideas, challenge existing ways of working, and coordinate initiatives across different departments.

• Confidence using digital tools, a willingness to explore new technologies, and motivation to find smarter, more efficient ways of working.

Why Join enshift?

• Grow with us: Build new skills, take on increasing responsibilities, and explore opportunities beyond traditional executive assistance.

• Performance & recognition: Benefit from a performance-based bonus and annual performance reviews that recognise your achievements, assess your development, and support your career growth within the company.

• Learn directly from leadership: Work closely with our CEO, gain valuable business insights, and develop a broad understanding of how a growing company operates.

• Great team culture: Be part of a supportive, collaborative workplace where initiative, creativity, and teamwork are valued.