Executive Assistant

Jobtailor; Zürich; Vor Ort; CHF 110.000 - 140.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an experienced Global EA to support the CEO and C-level team in a fast-paced tech environment in Zürich, Switzerland. You will own calendars, coordinate international travel, manage complex schedules, and act as gatekeeper between executives and internal/external partners.

You will handle executive expense reporting, event coordination, and ad hoc requests with discretion, accuracy, and confidentiality, enabling leadership to shape priorities and drive business impact across

Qualifikationen

• ,

Aufgaben

• Manage complex, ever-changing calendars for the CEO and C-level team
• Act as a key contact between executives, internal teams, and external partners
• Serve as a gatekeeper and time advocate to clarify priorities and optimize schedules
• Support leadership effectiveness through operational awareness and responsiveness
• Coordinate CEO-related internal, customer, and partner events and workshops
• Coordinate domestic and international travel end-to-end, including flights and accommodations
• Anticipate travel needs and prepare executives for travel
• Manage C-level expense reporting and reimbursements
• Handle administrative tasks and ad hoc requests with discretion and attention to detail
• Coordinate logistics for global board meetings, including scheduling and preparation

Kenntnisse

Calendar Management

Travel Coordination

Expense Reporting

Event Coordination

Executive Support

Project Management

Microsoft Office Suite

Tools

Microsoft Office Suite

Jobbeschreibung

• Manage complex, ever-changing calendars for the CEO and C-level team
• Act as a key contact between executives, internal teams, and external partners
• Serve as a gatekeeper and time advocate to clarify priorities and optimize schedules
• Support leadership effectiveness through operational awareness and responsiveness
• Coordinate CEO-related internal, customer, and partner events and workshops
• Coordinate domestic and international travel end-to-end, including flights and accommodations
• Anticipate travel needs and prepare executives for travel
• Manage C-level expense reporting and reimbursements
• Handle administrative tasks and ad hoc requests with discretion and attention to detail
• Coordinate logistics for global board meetings, including scheduling and preparation

Requirements

• At least 5+ years’ experience in a global EA role supporting C-suite executives in a fast-paced environment and under pressure
• 7+ years of experience supporting C-level executives in a fast-paced, global environment
• Extensive experience in logistics management, including complex schedules and international travel arrangements
• Strong business acumen and understanding of operational priorities
• Strong self-starter able to work with limited supervision
• Adaptable and able to work with limited information and ambiguity

Core Competencies

Demonstrates extensive experience in managing complex calendars and logistics for C-suite executives, with a strong focus on operational priorities and attention to detail. Exhibits polished communication skills and the ability to maintain confidentiality while supporting leadership effectiveness in a fast-paced, global environment.

Highest-signal resume keywords

• C-Level Executive Support
• Logistics Management
• Microsoft Office Suite Proficiency
• Interpersonal Skills
• Attention to Detail

Hard Skills

• Calendar Management
• Travel Coordination
• Expense Reporting
• Event Coordination
• Project Management

Soft Skills

• Adaptability
• Self-Starter
• Creative Thinking
• Communication Skills
• Confidentiality

Industry Keywords

• Global EA Role
• C-Suite Executives
• Operational Awareness
• Cultural Sensitivity
• Technology Company Experience