Executive assistant - English speaker

Talenteeds; Genf; Vor Ort; CHF 120.000 - 180.000; Vollzeit

Zusammenfassung

Talenteeds is seeking a highly organized and proactive Executive Assistant to support a member of the senior leadership team in Geneva. The role requires discretion, initiative, and a strong focus on detail in a fast-paced environment.

You will manage calendars, coordinate travel, prepare reports and presentations, and serve as a primary liaison with internal teams and external stakeholders. Fluent English (C2) is mandatory for this position.

Qualifikationen

• Proven experience in a similar Executive Assistant or C-level support role.
• Excellent organizational skills and the ability to prioritize and multitask.
• Outstanding communication skills, both written and verbal.
• Discretion, reliability, and a strong sense of confidentiality.
• Mastery of office tools (MS Office Suite, Outlook, Zoom, etc.).
• Fluent in English (C2) is mandatory.

Aufgaben

• Provide high-level administrative and logistical support to a senior executive
• Manage calendars, organize internal and external meetings, and coordinate travel arrangements
• Prepare reports, presentations, and correspondence with high attention to detail
• Act as a key point of contact for internal teams and external stakeholders
• Organize and track deadlines, priorities, and confidential files
• Support event planning, project follow-up, and internal communications
• Ensure the smooth day-to-day functioning of the executive’s office

Kenntnisse

Calendar management

Travel coordination

Report & presentation prep

Stakeholder communication

Discretion & confidentiality

MS Office proficiency

Initiative & proactivity

Fluent English (C2)

Ausbildung

Experience in EA/C-level support

Tools

MS Office Suite

Outlook

Zoom

Jobbeschreibung

We are currently seeking a highly organized and proactive Executive Assistant to support a member of the senior leadership team within a dynamic and fast-paced organization. This is an exciting opportunity for someone who thrives on responsibility, discretion, and variety in their day-to-day work.

Your Key Responsibilities

• Provide high-level administrative and logistical support to a senior executive
• Manage calendars, organize internal and external meetings, and coordinate travel arrangements
• Prepare reports, presentations, and correspondence with high attention to detail
• Act as a key point of contact for internal teams and external stakeholders
• Organize and track deadlines, priorities, and confidential files
• Support event planning, project follow-up, and internal communications
• Ensure the smooth day-to-day functioning of the executive’s office

• Proven experience in a similar Executive Assistant or C-level support role
• Excellent organizational skills and the ability to prioritize and multitask
• Outstanding communication skills, both written and verbal
• Discretion, reliability, and a strong sense of confidentiality
• Mastery of office tools (MS Office Suite, Outlook, Zoom, etc.)
• Proactive mindset, attention to detail, and sense of initiative
• Fluent in English (C2) is mandatory