Executive Assistant to the Management Board

Jobtailor; Baden; Vor Ort; CHF 90.000 - 130.000; Vollzeit

Zusammenfassung

Jobtailor in Switzerland seeks an experienced Executive Assistant to the Group Executive Management. You will be the central liaison, manage complex calendars, organize international travel, and handle confidential information.

You will coordinate documents, triage correspondence, and support decision implementation. Fluency in German and English (C1) is required; additional languages are a plus. Proficiency in Microsoft Office and AI-powered tools is essential.

Qualifikationen

• Extensive experience supporting senior executives.
• Commercial or equivalent professional education.
• Fluent German and English at minimum C1 level, additional languages a plus.

Aufgaben

• Serve as central liaison toGroup Executive Management and internal/external stakeholders.
• Proactively manage agendas and set priorities for organization.
• Organize international travel and complex scheduling across time zones.
• Triage incoming correspondence and follow up on outstanding items.
• Handle sensitive information with discretion and maintain confidentiality.

Kenntnisse

Executive Support

Complex Scheduling

Document Management

AI Applications

German Proficiency

English Proficiency

Ausbildung

Commercial Education

CAS in Strategic Office Management

Swiss Federal Diploma of Higher Education as Executive Assistant

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Jobbeschreibung

• Serve as the central point of contact and organizational liaison internally and externally, up to Group Executive Management
• Proactively manage the agenda and set priorities in the interests of the organization as a whole
• Ensure that relevant documents are available in a timely manner
• Track topics across committees and support the implementation of decisions
• Triage incoming correspondence and independently follow up on outstanding items
• Handle sensitive information with discretion
• Organize international travel and complex scheduling across time zones and organizational levels
• Maintain an overview of outstanding items, deadlines, and documents for the Chief of Staff Office and ensure they remain up to date
• Work closely within the small Chief of Staff Office, with direct access to Group Executive Management

Requirements

• Several years of experience supporting senior executives at the highest level as an Executive Assistant or in a comparable manage support role
• Commercial or equivalent professional education
• Further qualifications, such as a CAS in Strategic or Digital Office Management or a Swiss Federal Diploma of Higher Education as an Executive Assistant, are an advantage
• Excellent command of the Microsoft Office suite, particularly Outlook, PowerPoint, Word, and Excel
• Responsible and confidential use of AI-powered applications
• Structured, proactive working style, strong judgment, and absolute reliability
• Fluent, polished communication skills in German and English at minimum C1 level
• Additional languages are an advantage

Core Competencies

Demonstrates expertise in executive support, including managing complex schedules, organizing international travel, and maintaining confidentiality. Proficient in Microsoft Office applications and fluent in German and English, with strong judgment and proactive organizational skills.

Highest-signal resume keywords

• Executive Support Experience
• Microsoft Office Suite Proficiency
• Fluent Communication Skills in German and English
• Confidential Information Management
• Strategic Office Management Qualifications

Hard Skills

• Executive Support
• Complex Scheduling
• Document Management
• Triage Correspondence
• AI-Powered Applications Use

Soft Skills

• Proactive Working Style
• Strong Judgment
• Absolute Reliability

Certifications & Qualifications

• CAS in Strategic Office Management
• Swiss Federal Diploma of Higher Education as Executive Assistant

Industry Keywords

• Organizational Liaison
• Group Executive Management
• International Travel Coordination
• Committee Support