Contract & Order Management Coordinator - 3 months

Job-Room; Genf; Vor Ort; CHF 35.000 - 52.000; Teilzeit

Zusammenfassung

Job-Room is seeking a part-time Contract & Order Management Coordinator (50%) for a 3-month assignment in Geneva, Switzerland. You will oversee contract administration, invoicing, orders, and logistics for services, software, and spare parts, collaborating with internal and external stakeholders in an international setting.

Strong administrative skills and attention to detail are required, with English proficiency and the ability to work independently.

Qualifikationen

• Strong administrative and organizational skills with high accuracy.
• Experience with SAP or willingness to learn ERP systems.
• Good IT skills and ability to use multiple software applications.
• Purchasing/procurement experience is a plus or strong interest to learn negotiating skills.
• Professional level written and spoken English.

Aufgaben

• Manage maintenance contracts, contract administration, and invoicing follow-up.
• Process and monitor SaaS contracts and orders with timely administration.
• Handle Customer Service orders throughout the order process.
• Administer Enigma licenses, including dongle replacements and invoicing.
• Support import/export logistics and intercompany shipments.

Kenntnisse

Administrative skills

Organizational skills

Attention to detail

SAP experience

ERP systems

Procurement interest

Communication

Independent worker

Team collaboration

Tools

SAP

Jobbeschreibung

Ref 2579811 \\| Date: 18 Sept 2026 On behalf of our client, we are looking for a Contract & Order Management Coordinator (50%) - 3 months

• Strong administrative and organizational skills, with a high level of accuracy and attention to detail.
• Experience with SAP; or strong willingness and ability to learn new ERP systems and digital tools.
• Good IT skills and ease in working with different software applications
• Previous experience in purchasing/procurement is an advantage, or strong interest in learning and developing negotiation skills.
• Professional level of written and spoken English.
• Excellent communication and interpersonal skills
• Comfortable working in an international and multicultural environment.
• Ability to work independently, organize priorities, meet deadlines, and take ownership of assigned activities.
• Team-oriented mindset and ability to collaborate effectively across different functions.
• Reliable, proactive, and detail-oriented professional who enjoys working in a dynamic environment

We are looking for a Contract & Order Management Coordinator to join the team and play a key role in ensuring the smooth administration of contracts, orders, invoicing, and logistics activities related to our services, software, and spare parts business.

In this role, you will work closely with internal teams, customers, and suppliers in an international and multicultural environment.

You will be responsible for ensuring that administrative and operational processes are handled accurately, efficiently, and on time.

Key Responsibilities

• Manage maintenance contracts, including contract administration and annual invoicing follow-up.
• Process and monitor SaaS contracts and orders, ensuring accurate and timely administration.
• Manage Customer Service (CS) orders throughout the order process.
• Administer Enigma licenses, including dongle replacements, returns tracking, and related invoicing.
• Support import/export logistics, intercompany shipments, and push kit activities.
• Process direct spare parts orders outside the Customer Service process.
• Support Application Center test-cut invoicing and provide related administrative support.