Collaborateur·trice administratif·ve Service académique

Jobup; Freiburg; On-site; CHF 55,000 - 75,000; Full time

Job summary

HEG-FR in Fribourg invites applications for an administrative assistant to support students and staff within their bilingual and trilingual programs. You will manage registrations, invoicing, and exam coordination, while ensuring a welcoming interface for students and teachers.

The role requires strong organisational skills, MS Office proficiency, and readiness to learn new systems. 80-100% work rate from March to August 2027, with a March 1, 2027 start date.

Qualifications

• Federal VET Diploma in commerce or equivalent training.
• Strong organisational skills to operate in a complex training environment.
• Excellent knowledge of MS Office and willingness to learn new IT systems.

Responsibilities

• Handle administrative tasks for students throughout their training.
• Assist in academic organisation and management in collaboration with staff.
• Provide welcoming and informative support for students and professors.
• Ensure traceability of student administration using IT systems.

Skills

Organisational skills

MS Office

Fluency in FR/DE

Education

Federal VET Diploma in commerce

Tools

MS Office

IS-Academia

Job description

Join La Haute école de gestion Fribourg (HEG-FR), a member of HES-SO, offering bilingual and trilingual programs. Experience a dynamic work environment with great opportunities.

Tasks

• Manage administrative tasks for students throughout their training.
• Support academic organization and management in collaboration with staff.
• Ensure welcoming and informative support for students and professors.

Skills

• CFC in commerce or equivalent training required.
• Strong organizational skills to navigate complex contexts.
• Excellent knowledge of MS-Office and willingness to learn new systems.

The Fribourg University of Applied Sciences of Business (HEG-FR) is a member of the University of Applied Sciences and Arts of Western Switzerland (HES-SO) and offers bilingual and trilingual programmes at bachelor and master levels.

Mission and field of activity

• Ensure the administrative processing of students throughout their training path (registration, admission, certificate, etc.)
• Support the organisation and academic management (session planning, invoicing, exam consultation, etc.) by working closely with the coordinator, the programme manager, the teaching staff and other HEG-FR services
• Guarantee reception, advise and inform students and teachers
• Ensure traceability of the operational management of students using dedicated IT systems

Your profile

• Federal VET Diploma as a commercial employee or equivalent training
• Strong organisational skills, enabling you to operate in a complex context (large number of sessions and speakers) and good understanding of training-related issues
• Service-oriented, flexible, able to work in a team, autonomous and proactive
• Excellent knowledge of MS Office programmes, ideally IS-Academia, and interest in training on new IT systems
• Fluency in French or German with very good knowledge of the other language

Additional information

• Work rate: 80 - 100% from March to August 2027, then 80 - 90%
• Information: Mr Patrick Tinguely, programme manager, Tel. [phone]
• Start date: 1 March 2027 or date to be agreed
• Application deadline: 30 November 2026