Business Support Administrative Assistant

Elan Computing (Schweiz) AG; Genf; Hybrid; CHF 60.000 - 90.000; Teilzeit

Benefits dieser Stelle

Hybrid work arrangement

Occasional event compensation

Zusammenfassung

Experis is seeking an experienced Business Support Administrative Assistant for a Geneva-based contract role. The position involves hybrid work with an average of two days in the office per week and a 40-hour workweek.

Ideal candidates hold a relevant degree and show strong organization, communication, and event coordination skills. Responsibilities include calendar management, travel coordination, arranging meetings and events, and handling department and stakeholder information.

Qualifikationen

• Bachelor’s or master’s degree in International Relations, Political Science, Public Policy, Business Administration or a related discipline.
• Prior experience in a similar business support, policy support, event coordination or stakeholder-management role is preferred, ideally in an international organization, NGO, government, public-policy or multilateral environment.
• Demonstrated ability to maintain confidential information, coordinate across teams and manage multiple deliverables under deadline pressure.

Aufgaben

• Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group.
• Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department operations, personnel operations, and facility operations; completes special projects as assigned. Provides / Collates stakeholder and ecosystem information.
• Supports external stakeholders mapping, monitoring policy events, organizing convenings and discussions, and coordinating meeting/event documentation.

Kenntnisse

Strong organizational skills

Excellent written and verbal коммуника

Event coordination

Stakeholder management

Policy support

Administrative support

Ausbildung

Bachelor’s or Master’s degree in a relevant field

Jobbeschreibung

Business Support Administrative Assistant

Experis® is a global leader in IT professional resourcing, permanent recruitment, project solutions, and managed services. With over 25 years of experience in Switzerland and offices in Zürich, Basel, and Geneva, we connect top IT talent with leading companies. Our mission is to help professionals unlock their potential and thrive in dynamic, futureready careers.

We are looking for a Business Support Admin Assistant for our client. It's a contracting role to be based in Geneva.

Here are the details:

• Company: A world-leading IT company.
• Location: GENEVA
• Work Type: Hybrid Work Arrangement (HWA) , 2 days in office on an average per week at best. There could be some time for events when we may need more presence we will then compensate in other weeks.
• Work Schedule: 40 hrs/week
• Desired Start Date: ASAP
• End Date: 30/06/2027, with potential extension to have total 18 months contract duration.

Job Description

• Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group.
• Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department operations, personnel operations, and facility operations; completes special projects as assigned. Provides / Collates stakeholder and ecosystem information.

Explain a typical day in the role.: Key tasks would include:

• Mapping and maintaining external stakeholders
• Monitoring policy events and conversations
• Organizing convenings and discussions
• Coordinating meetings and event documentation
• Special projects, communications and administrative support

What is the ideal background of a candidate for this role?

• Bachelor’s or master’s degree in a relevant field such as International Relations, Political Science, Public Policy, Business Administration or a related discipline.
• Prior experience in a similar business support, policy support, event coordination or stakeholder-management role is preferred, ideally in an international organization, NGO, government, public-policy or multilateral environment.
• Demonstrated ability to maintain confidential information, coordinate across teams and manage multiple deliverables under deadline pressure.

Top 3 Must-Have HARD Skills & years of experience for each:

• Strong organizational skills: 3 years
• Excellent written and verbal communication: and research skills: 3 years
• Event coordination: 1-2 years

For this position we can only consider applicants with a Swiss work permit or a Swiss/EU passport.