Procurement Contract Data, Documentation & Records Analyst

Experis Switzerland; Zürich; Vor Ort; CHF 89.000 - 123.000; Teilzeit

Zusammenfassung

Experis Switzerland is seeking a temporary Procurement Operations contractor to support contract documentation, metadata quality, and governance in Zurich. You will act as the primary contact for contract-related inquiries, help reconstruct contract hierarchies, and coordinate with Legal, Sourcing, and other stakeholders to ensure accurate artefacts.

The role emphasizes attention to detail, fluency in German and English, and experience with contract repositories and data management.

Qualifikationen

• Bachelor's degree (or equivalent) in Business Administration, Supply Chain, Procurement, Economics, Information Management, Business Law, European Banking Regulations, or related field.
• 2–5 years' experience across Procurement Operations, Contract Management/Administration, Procurement Governance, Supplier Lifecycle, Procurement Data Management, or Vendor Documentation Management.
• Demonstrated experience with commercial supply contracts for services, contract repositories, and contract metadata/records management.
• Strong understanding of contractual hierarchies: Master Agreements, SOWs, Amendments, Addenda, Annexes, Change Orders, Schedules & Exhibits.
• Advanced Microsoft Excel skills; experience with data quality reviews, information validation and records remediation.
• Ability to analyse contracts, identify relationships between agreements/artefacts, and coordinate multiple stakeholders.
• Strong attention to detail; able to work accurately with large volumes of documentation under tight deadlines.
• Fluent in German and English (spoken and written).

Aufgaben

• Procurement SME support — primary contact for contract-related enquiries; guidance on documentation, contract structures and hierarchies; escalation point and second-review validation.
• Contract documentation investigation — identify, retrieve and validate contracts and artefacts across repositories; reconstruct fragmented contract hierarchies; identify missing annexes, amendments, SOWs, schedules.
• Artefact discovery & analysis — locate RFPs, due diligence, approvals, governance and onboarding records; coordinate searches across systems, SharePoint, email archives and stakeholders.
• Data quality & metadata assurance — review contract metadata for completeness and regulatory readiness; validate data before it enters TPRM records; recommend corrective actions.
• Stakeholder coordination — work with Procurement Operations, Contract Repository Administrators, Sourcing, Category Leads and Legal; track issues and escalations.
• Governance & continuous improvement — contribute to remediation governance meetings, progress updates, and sustainable documentation standards.

Jobbeschreibung

Location: Zurich

Start date: ASAP

Duration:2months - with possibility of extension

Responsibilities

• Procurement SME support — primary contact for contract-related enquiries; guidance on documentation, contract structures and hierarchies; escalation point and second-review validation.
• Contract documentation investigation — identify, retrieve and validate contracts and artefacts across repositories; reconstruct fragmented contract hierarchies; identify missing annexes, amendments, SOWs, schedules.
• Artefact discovery & analysis — locate RFPs, due diligence, approvals, governance and onboarding records; coordinate searches across systems, SharePoint, email archives and stakeholders.
• Data quality & metadata assurance — review contract metadata for completeness and regulatory readiness; validate data before it enters TPRM records; recommend corrective actions.
• Stakeholder coordination — work with Procurement Operations, Contract Repository Administrators, Sourcing, Category Leads and Legal; track issues and escalations.
• Governance & continuous improvement — contribute to remediation governance meetings, progress updates, and sustainable documentation standards.

Qualifications

• Bachelor's degree (or equivalent experience) in Business Administration, Supply Chain, Procurement, Economics, Information Management, Business Law, European Banking Regulations, or related field.
• 2–5 years' experience across Procurement Operations, Contract Management/Administration, Procurement Governance, Supplier Lifecycle, Procurement Data Management, or Vendor Documentation Management.
• Demonstrated experience with commercial supply contracts for services, contract repositories, and contract metadata/records management.
• Strong understanding of contractual hierarchies: Master Agreements, SOWs, Amendments, Addenda, Annexes, Change Orders, Schedules & Exhibits.
• Advanced Microsoft Excel skills; experience with data quality reviews, information validation and records remediation.
• Ability to analyse contracts, identify relationships between agreements/artefacts, and coordinate multiple stakeholders.
• Strong attention to detail; able to work accurately with large volumes of documentation under tight deadlines.
• Fluent in German and English (spoken and written).

Due to Swiss work permit restrictions, we can only consider applications from EU citizens or holders of valid working permit in Switzerland.

Experis® is a global leader in IT professional resourcing, permanent recruitment, project solutions, and managed services. With over 25 years of experience in Switzerland and offices in Zürich, Basel, and Geneva, we connect top IT talent with leading companies. Our mission is to help professionals unlock their potential and thrive in dynamic, future-ready careers.