Biotech Admin & Operations Leader (Lausanne, On-site)

Spotted; Lausanne; Vor Ort; CHF 70.000 - 110.000; Vollzeit

Zusammenfassung

Spotted in Lausanne is seeking an Administrative & Back Office Coordinator (h/f/d) to keep finance, HR and office operations running smoothly. This varied role offers responsibility and direct interaction with management in a biotech/healthcare environment.

You will handle day-to-day administration, invoicing, expenses and VAT reporting, support HR onboarding, coordinate vendors and meetings, and maintain website content and communications.

Qualifikationen

• Experience in administration, back office, bookkeeping or office management.
• Knowledge of invoicing, expenses, bookkeeping and cost tracking.
• HR administration and employee onboarding experience.
• Proficient with Excel or Google Sheets and digital tools.
• Structured, proactive, independent and detail-oriented with multi-tasking ability.
• Excellent written and spoken English; French is highly desirable.
• Experience in biotech/healthcare or startup environments is a plus.

Aufgaben

• Manage day-to-day administration and back-office activities, including company records, contracts and internal documentation.
• Process and track invoices, expenses and payments and prepare documentation for accounting, fiduciary services and Swiss VAT reporting.
• Support HR administration and coordinate onboarding and offboarding, including access, equipment and documentation.
• Ensure smooth office operations and coordinate suppliers, purchases, equipment, maintenance and external service providers.
• Support management with meetings, scheduling, travel arrangements and general coordination.
• Keep website content, presentations and company materials up to date and support LinkedIn and other communication channels.
• Monitor deadlines, open tasks, contracts and ongoing administrative topics, ensuring that nothing falls through the cracks.

Kenntnisse

administration

back office

bookkeeping

office management

invoicing

HR administration

Excel or Google Sheets

English

French (desirable)

Tools

Excel

Google Sheets

Jobbeschreibung

Spotted in Lausanne is seeking an Administrative & Back Office Coordinator (h/f/d) to keep finance, HR and office operations running smoothly. This varied role offers responsibility and direct interaction with management in a biotech/healthcare environment.

You will handle day-to-day administration, invoicing, expenses and VAT reporting, support HR onboarding, coordinate vendors and meetings, and maintain website content and communications.