Back-Office Operations & Compliance Specialist

COPROD; Vaud; On-site; CHF 90,000 - 120,000; Full time

Job summary

COPROD is seeking an operations and back-office lead to run the office and workshop, manage suppliers, invoicing, VAT, payroll filings, and vendor relationships in Vaud, Switzerland.

You’ll implement processes, onboarding, expense policies, and document management, while ensuring compliance with Swiss AVS, LPP, VAT and commercial register requirements. Fluency in French and English is essential; German is a plus.

Qualifications

• 1 to 4 years in operations, office management, accounting or legal admin, ideally in a startup or small company.
• Comfortable with Swiss admin: AVS, LPP, VAT, commercial register, the usual.
• Fluent French and English; German is a plus.
• Organised, discreet, allergic to loose ends.
• You’d rather fix a process than complain about it.

Responsibilities

• Run the office and workshop: suppliers, deliveries, equipment, insurance, the things nobody notices until they break
• Keep the books in order: invoices, expense flow, bank reconciliation, monthly close with our accountant, VAT and payroll filings
• Handle contracts and legal admin: NDAs, employment contracts, supplier agreements, commercial register updates, work permits
• Own procurement and vendor relationships, from PCB fabs to the coffee machine
• Set up the processes a growing team needs: onboarding, expense policy, document management
• Take whatever comes off the founders’ desks next

Skills

Operations experience

Office management

Accounting basics

Legal administration

Education

No degree required

Job description

COPROD is seeking an operations and back-office lead to run the office and workshop, manage suppliers, invoicing, VAT, payroll filings, and vendor relationships in Vaud, Switzerland.

You’ll implement processes, onboarding, expense policies, and document management, while ensuring compliance with Swiss AVS, LPP, VAT and commercial register requirements. Fluency in French and English is essential; German is a plus.