Ops & Admin Lead — Swiss Startup Back Office

coprod; Lausanne; On-site; CHF 70,000 - 90,000; Full time

Job summary

coprod is seeking a hands-on Operations & Office Manager to run the back office and workshop in Lausanne. You’ll handle suppliers, invoices, VAT, payroll filings, and contracts, so founders can focus on robotics.

This role requires 1–4 years in ops/office admin, fluency in French and English, Swiss admin knowledge, and a track record of fixing processes rather than complaining. Junior and senior profiles welcome; no degree required.

Qualifications

• 1 to 4 years in operations, office management, accounting or legal admin.
• Comfortable with Swiss admin: AVS, LPP, VAT, commercial register, the usual
• Fluent French and English; German is a plus
• Organised, discreet, allergic to loose ends
• You’d rather fix a process than complain about it

Responsibilities

• Run the office and workshop: suppliers, deliveries, equipment, insurance, the things nobody notices until they break
• Keep the books in order: invoices, expense flow, bank reconciliation, monthly close with our accountant, VAT and payroll filings
• Handle contracts and legal admin: NDAs, employment contracts, supplier agreements, commercial register updates, work permits
• Own procurement and vendor relationships, from PCB fabs to the coffee machine
• Set up the processes a growing team needs: onboarding, expense policy, document management
• Take whatever comes off the founders’ desks next

Skills

Fluent French

Fluent English

German is a plus

Job description

coprod is seeking a hands-on Operations & Office Manager to run the back office and workshop in Lausanne. You’ll handle suppliers, invoices, VAT, payroll filings, and contracts, so founders can focus on robotics.

This role requires 1–4 years in ops/office admin, fluency in French and English, Swiss admin knowledge, and a track record of fixing processes rather than complaining. Junior and senior profiles welcome; no degree required.