Administrative & Accounting Assistant (50%)

Commodities Engineering; Genf; Hybrid; CHF 90,000 - 140,000; Full time

Job summary

Commodities Engineering Sàrl in Plan-les-Ouates seeks an autonomous Finance Specialist to manage day-to-day accounting for the group and coordinate with Swiss, Spanish and British trustees. You will deliver clean accounts on time and provide management with clear financial insights.

The role covers invoicing, payables, treasury, payroll coordination across three jurisdictions, and monthly closings. Fluency in French and English is essential; Spanish is a plus.

Qualifications

• Swiss VAT and social-security knowledge required.
• Fluent French and professional English; Spanish is an asset.
• 5+ years of general accounting in Switzerland with full cycle experience.
• Autonomy, rigour, prioritization and discretion.
• Experience with Bexio or similar ERP and advanced Excel.

Responsibilities

• Client invoicing and collection: record monthly platform consumption, consolidate data, issue invoices in Bexio, track receivables and reminders.
• Accounts payable: collect invoices, post them per rules, prepare supplier payments for management approval.
• Banking and treasury: import/reconcile statements, match payments, update cash-flow forecasts, flag funding needs.
• Payroll: prepare Swiss payroll, coordinate with British/Spanish payroll providers, post charges in Bexio, ensure social-security deadlines.
• Closings and trustee coordination: monthly closings, VAT returns, reconcile intercompany balances, monthly management briefing.
• Administration: expense claims, tracking subscriptions, filing and archiving.

Skills

General accounting

Accounts payable

Accounts receivable

VAT knowledge

Autonomy

Education

Swiss accounting certification (CFC) or higher diploma

Tools

Bexio

Excel

Job description

CE — Commodities Engineering Sàrl is an IT services company based in Plan-les-Ouates, serving the commodity trading industry. We run platforms for our clients, who pay for them on a consumption basis.

The company

The group employs around ten people across three entities: Switzerland, Spain and the United Kingdom. The group's accounts are kept in Geneva, in Bexio, in coordination with a trustee in each country.

The role

Reporting directly to management, you take charge of the group's day-to-day accounting and of the coordination with our Swiss, Spanish and British trustees. You are the only person dedicated to finance in the company. That calls for autonomy: you organise your own work, you meet the deadlines of all three countries, and you alert management when something needs attention. Technical work and tax filings remain with our trustees; your role is to give them clean accounts on time, and to make the figures legible for management.

Your responsibilities

• Client invoicing and collection: record monthly platform consumption and consolidate the billing data; check it against the contracts before issuing, then raise and send the invoices in Bexio; track receivables and handle reminders.
• Accounts payable: collect invoices received by e-mail, by post and on supplier portals; post them according to the agreed allocation rules; prepare supplier payments, which management approves and releases.
• Banking and treasury: import and reconcile the BCV and Swisscard statements; match payments against client and supplier invoices; keep the cash-flow forecast up to date and flag the subsidiaries' funding needs.
• Payroll: prepare the Swiss payroll — checking parameters, variable items, payslips and entries; pass changes to the British and Spanish payroll providers and post their charges in Bexio; make sure social-security deadlines are met in all three countries.
• Closings and trustee coordination: prepare the monthly closings and give the trustees what they need for VAT returns and year-end accounts; reconcile intercompany balances across the three entities; prepare a monthly briefing for management — result, cash, receivables, payables.
• Administration: expense claims and credit-card receipts; tracking of contracts, recurring subscriptions and renewal dates; filing and archiving.

Your profile

• Swiss commercial apprenticeship certificate (CFC), a federal diploma or certificate in accounting, or equivalent training.
• At least 5 years in general accounting in Switzerland, ideally in a fiduciary firm or an SME, working the full cycle independently up to the preparation of the year-end accounts.
• Sound knowledge of Swiss VAT and social-security contributions.
• Fluent French and professional English are essential. Spanish is an asset.
• Comfortable with Bexio (or an equivalent) and very comfortable with Excel.
• Genuine autonomy, rigour, a sense of priorities and discretion.
• An appetite for simplifying and automating repetitive tasks.
• Swiss permit or EU/EFTA national.