Administrative Coordinator: Events & Operations

Institut auf dem Rosenberg; Sankt Gallen; On-site; CHF 55,000 - 80,000; Full time

Benefits offered by this job

Rare opportunity to work at renowned,独

International environment with top设施

Job summary

Institut auf dem Rosenberg in Switzerland seeks an organized administrator to support departments, coordinate meetings, maintain records, and assist with documents and databases.

You will help plan events, prepare materials, respond to inquiries, and support onboarding while collaborating across teams in an international, entrepreneurial school environment focused on confidentiality and exceptional service.

Qualifications

• Bachelor’s degree in a relevant field.
• Previous administrative experience in a dynamic office or service-oriented environment.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Experience organizing events and managing small projects.
• Excellent attention to detail and accuracy in maintaining records and documentation.
• Strong IT skills and aptitude for learning new systems.

Responsibilities

• Provide administrative support to departments, including managing schedules, coordinating meetings, and maintaining accurate records.
• Assist in the coordination and execution of events such as workshops, conferences, and internal meetings.
• Collaborate with team members to prepare materials including presentations, handouts, and documents.
• Assist in the creation and maintenance of databases, records, and internal systems.
• Respond to inquiries from clients, partners, or colleagues, providing timely and accurate information.
• Support application and onboarding processes by assisting with document review, organizing meetings, and maintaining records.
• Coordinate with other administrative staff to ensure efficient communication and workflow across teams.
• Assist in the preparation and distribution of reports, summaries, and official communications.
• Perform general office tasks, such as filing, copying, and organizing documents.
• Coordinate purchasing of office and operational materials.

Skills

Organizational skills

Event planning

Communication

Attention to detail

Confidentiality

Multicultural collaboration

Education

Bachelor’s degree in Administration or similar

Tools

Google Workspace

Microsoft Office Suite

Job description

Institut auf dem Rosenberg in Switzerland seeks an organized administrator to support departments, coordinate meetings, maintain records, and assist with documents and databases.

You will help plan events, prepare materials, respond to inquiries, and support onboarding while collaborating across teams in an international, entrepreneurial school environment focused on confidentiality and exceptional service.