Operations & HR Administrative Assistant | Swiss Foundation

CAGI; Genf; Hybrid; CHF 55,000 - 75,000; Full time

Job summary

Catalytic is seeking an experienced Administrative Assistant to support the Head of Operations and the Foundation in day-to-day administration, HR, office management, and financial documentation. The role requires coordinating Swiss HR formalities, managing calendars, and liaising with service providers in a multicultural environment.

The successful candidate will bring 3–5 years of relevant experience, strong Swiss regulatory knowledge, and fluency in English and French, with proficient MS

Qualifications

• 3 to 5 years of experience in a similar function preferably for entities with an international mandate.
• Good understanding of Swiss regulatory and administrative requirements for foundations.
• Knowledge of Swiss HR administrative procedures and platforms, including work permits and social security registration.
• Excellent writing and editing skills in English and French.

Responsibilities

• Coordinate recruitment processes, onboarding and offboarding; manage Swiss HR formalities.
• Oversee daily office administration for a team of ~20 staff.
• Maintain calendars, meetings, and document preparation; coordinate logistics.

Skills

HR administration

Swiss regulatory knowledge

Multicultural teamwork

Proactive problem solving

English & French writing

Education

Swiss foundation experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Catalytic is seeking an experienced Administrative Assistant to support the Head of Operations and the Foundation in day-to-day administration, HR, office management, and financial documentation. The role requires coordinating Swiss HR formalities, managing calendars, and liaising with service providers in a multicultural environment.

The successful candidate will bring 3–5 years of relevant experience, strong Swiss regulatory knowledge, and fluency in English and French, with proficient MS