Strategic Sales Support & Office Coordinator

Aumni; Zürich; On-site; CHF 65,000 - 95,000; Full time

Job summary

Aumni is seeking a Sales Support / Office Coordinator to back the Switzerland Funds team and the Country Head in Zurich and Geneva. You will manage meeting logistics, travel, and day-to-day admin to keep processes accurate and timely.

In this role you will coordinate with Marketing/Events and Institutional teams, maintain CRM updates, prepare expense reports, and support multiple senior stakeholders with professionalism and discreetness. Fluency in English and German is essential.

Qualifications

• Completed commercial apprenticeship (KV) or equivalent qualification.
• Prior experience in executive assistant support, office management, sales support, or a similar coordination role (financial services experience is a plus).
• Strong attention to detail, reliability, and follow-through.
• Excellent organization and prioritization skills; comfortable managing multiple stakeholders and deadlines.
• Confident with digital tools; motivated to improve ways of working and drive process efficiency.
• Professional, discreet, and comfortable interacting with senior stakeholders.
• Fluency in English and German (written and spoken).
• Additional languages are an advantage.

Responsibilities

• Sales & client support: central point of contact to coordinate visit schedules for product specialists and senior management across Zurich and Geneva.
• CRM & communications: maintain CRM tool updates, opportunities/biz at risk, and mailing lists for client communications and event invitations.
• Administration & coordination: prepare complex expense reports, coordinate travel calendars, and act as office coordination point for day-to-day items.

Skills

English

German

Project coordination

Office management

Attention to detail

Education

Commercial KV apprenticeship

Tools

CRM software

Job description

Aumni is seeking a Sales Support / Office Coordinator to back the Switzerland Funds team and the Country Head in Zurich and Geneva. You will manage meeting logistics, travel, and day-to-day admin to keep processes accurate and timely.

In this role you will coordinate with Marketing/Events and Institutional teams, maintain CRM updates, prepare expense reports, and support multiple senior stakeholders with professionalism and discreetness. Fluency in English and German is essential.