Coordination and Administrative Support Specialist

Michael Page; Genf; Vor Ort; CHF 75.000 - 110.000; Vollzeit

Zusammenfassung

International Organization in Geneva seeks an experienced Administrative Coordinator to support managers and cross-functional teams with complex Excel dashboards, reporting and process improvements. You will monitor deadlines, prepare minutes and presentations, manage high volumes of data and correspondence, and coordinate with multiple stakeholders while ensuring accuracy and timely delivery.

Fluency in English is required, additional languages are an asset.

Qualifikationen

• 3–6 years of administration, coordination, project support, operations support, or a similar role.
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, reporting, data analysis, tracking tools).
• Strong command of Microsoft Office Suite, particularly Word, PowerPoint, and Outlook.
• Experience managing large volumes of data, documentation, and competing priorities.
• Excellent organizational skills and attention to detail.
• Ability to work independently while coordinating with multiple stakeholders.
• Strong analytical mindset and problem-solving skills.
• Professional level of English; additional languages are an asset.
• Proactive and service-oriented professional.
• Strong administrative coordination capabilities.
• Excellent communication and stakeholder management skills.
• Ability to deliver high-quality work under tight deadlines.
• A continuous improvement mindset and ability to streamline processes

Aufgaben

• Provide administrative and organizational support to managers and operational teams.
• Manage and maintain complex Excel tracking tools, dashboards, reports, and performance indicators.
• Monitor deadlines, deliverables, and ongoing actions to ensure timely completion.
• Prepare meeting minutes, reports, statistics, and management presentations.
• Coordinate the follow-up of invoices, requests, modifications, and operational activities.
• Handle a high volume of correspondence through shared mailboxes and ensure effective communication with internal and external stakeholders.
• Analyze data, identify inconsistencies, and contribute to process improvements.
• Support the management and processing of large volumes of documentation while ensuring accuracy and compliance with procedures.

Kenntnisse

Excel expertise

Stakeholder coordination

Project coordination

Attention to detail

Independent working

English proficiency

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Jobbeschreibung

• Gain experience in an international environment.
• Strengthen your Excel and coordination skills.

About Our Client

International Organization

Job Description

• Provide administrative and organizational support to managers and operational teams.
• Manage and maintain complex Excel tracking tools, dashboards, reports, and performance indicators.
• Monitor deadlines, deliverables, and ongoing actions to ensure timely completion.
• Prepare meeting minutes, reports, statistics, and management presentations.
• Coordinate the follow-up of invoices, requests, modifications, and operational activities.
• Handle a high volume of correspondence through shared mailboxes and ensure effective communication with internal and external stakeholders.
• Analyze data, identify inconsistencies, and contribute to process improvements.
• Support the management and processing of large volumes of documentation while ensuring accuracy and compliance with procedures.

The Successful Applicant

• 3-6 years of experience in administration, coordination, project support, operations support, or a similar role.
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, reporting, data analysis, tracking tools).
• Strong command of Microsoft Office Suite, particularly Word, PowerPoint, and Outlook.
• Experience managing large volumes of data, documentation, and competing priorities.
• Excellent organizational skills and attention to detail.
• Ability to work independently while coordinating with multiple stakeholders.
• Strong analytical mindset and problem-solving skills.
• Professional level of English; additional languages are an asset.
• Proactive and service-oriented professional.
• Strong administrative coordination capabilities.
• Excellent communication and stakeholder management skills.
• Ability to deliver high-quality work under tight deadlines.
• A continuous improvement mindset and ability to streamline processes

What's on Offer

Join a dynamic international environment, gain exposure to cross-functional coordination, and further develop your Excel, reporting, and administrative support skills. Work in a varied role with broad stakeholder interaction and the opportunity to make a direct impact on daily operations.