Workforce Coordinator: HR, Scheduling & Payroll

Shannex Incorporated; Halifax; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Vision benefits

Dental benefits

Employee Assistance Program

Life Insurance

Travel Insurance

RRSP matching

Pension plan

Vacation accrual

Free onsite parking

WorkPerks program

Continuing education

Job summary

Shannex Incorporated seeks a Workforce Coordinator based in Halifax, Nova Scotia. You will administer HRIS and payroll processes across the employee lifecycle, coordinate onboarding, and ensure accurate timekeeping and scheduling within our healthcare communities.

The role requires a post-secondary degree in HR/Business Admin and 2–3 years' HR/payroll experience in a large, complex environment. Prior healthcare or staffing software experience is an asset, and a criminal record check is required.

Qualifications

• Post-secondary degree in a related field such as Business Administration, HR, or Payroll Administration.
• 2–3 years of experience in Human Resources and/or payroll administration in a large, complex environment.
• Experience in healthcare or with staffing/scheduling/payroll software is an asset.
• Must obtain a clear Criminal Record Check (and Vulnerable Sector Check where applicable) prior to appointment.
• Passion for healthcare and ensuring seniors have access to quality accommodations, services and care.

Responsibilities

• Administers HRIS and Workforce Systems throughout the employee life cycle according to established procedures.
• Coordinates onboarding activities and facility orientation of new employees.
• Analyzes and validates timecards for bi-weekly payroll processing.
• Ensures accuracy of seniority lists and follows procedures for internal job postings and assignments.
• Allocates and replaces shift vacancies per collective agreements and company policies.
• Ensures schedules are accurate and implemented within defined timelines.
• Acts as main contact for employee questions on scheduling and payroll issues.
• Follows procedures for time and attendance transactions in timekeeping, including time off and leaves.
• Performs additional duties as assigned.

Skills

HRIS management

Payroll processing

Onboarding & orientation

Scheduling & timekeeping

Employee relations

Education

Bachelor's degree in HR/Business Administration

Tools

HRIS software

Payroll software

Timekeeping system

Job description

Shannex Incorporated seeks a Workforce Coordinator based in Halifax, Nova Scotia. You will administer HRIS and payroll processes across the employee lifecycle, coordinate onboarding, and ensure accurate timekeeping and scheduling within our healthcare communities.

The role requires a post-secondary degree in HR/Business Admin and 2–3 years' HR/payroll experience in a large, complex environment. Prior healthcare or staffing software experience is an asset, and a criminal record check is required.