Workforce Coordinator

Shannex Incorporated; Halifax; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Vision benefits

Dental benefits

Employee Assistance Program

Life Insurance

Travel Insurance

RRSP matching

Pension plan

Vacation accrual

Free onsite parking

WorkPerks program

Continuing education

Job summary

Shannex Incorporated seeks a Workforce Coordinator based in Halifax, Nova Scotia. You will administer HRIS and payroll processes across the employee lifecycle, coordinate onboarding, and ensure accurate timekeeping and scheduling within our healthcare communities.

The role requires a post-secondary degree in HR/Business Admin and 2–3 years' HR/payroll experience in a large, complex environment. Prior healthcare or staffing software experience is an asset, and a criminal record check is required.

Qualifications

• Post-secondary degree in a related field such as Business Administration, HR, or Payroll Administration.
• 2–3 years of experience in Human Resources and/or payroll administration in a large, complex environment.
• Experience in healthcare or with staffing/scheduling/payroll software is an asset.
• Must obtain a clear Criminal Record Check (and Vulnerable Sector Check where applicable) prior to appointment.
• Passion for healthcare and ensuring seniors have access to quality accommodations, services and care.

Responsibilities

• Administers HRIS and Workforce Systems throughout the employee life cycle according to established procedures.
• Coordinates onboarding activities and facility orientation of new employees.
• Analyzes and validates timecards for bi-weekly payroll processing.
• Ensures accuracy of seniority lists and follows procedures for internal job postings and assignments.
• Allocates and replaces shift vacancies per collective agreements and company policies.
• Ensures schedules are accurate and implemented within defined timelines.
• Acts as main contact for employee questions on scheduling and payroll issues.
• Follows procedures for time and attendance transactions in timekeeping, including time off and leaves.
• Performs additional duties as assigned.

Skills

HRIS management

Payroll processing

Onboarding & orientation

Scheduling & timekeeping

Employee relations

Education

Bachelor's degree in HR/Business Administration

Tools

HRIS software

Payroll software

Timekeeping system

Job description

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living.

We are searching for a Workforce Coordinator to join our team based in Halifax, Nova Scotia.

Meaningful Benefits

• Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching) or pension plan [include what applies to the position/site you are posting for]
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex's Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About The Opportunity

• Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures
• Coordinates onboarding activities and facility orientation of new employees
• Analyzes and validates timecards in the processing of bi-weekly payroll
• Ensures accuracy of seniority lists; follows established procedures for internal job postings and associated employee assignments
• Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines
• Ensures accurate schedules are completed and implemented within defined timelines
• Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues
• Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts
• Additional duties as assigned/required

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration
• 2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment
• Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset
• Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care