Payroll Coordinator - COR 26089

Nova Scotia Provincial Housing Agency; Halifax; On-site; CAD 54,000 - 64,000; Full time

Benefits offered by this job

Health & dental benefits

Life insurance & pension

Paid vacation & holidays

Work-life balance support

Professional development

Employee assistance program

Job summary

The Nova Scotia Provincial Housing Agency in Halifax is seeking a Payroll Coordinator to support the biweekly payroll for employees, ensuring accuracy, compliance with collective agreements, and timely payments.

Under the Payroll Supervisor, you will collect and verify payroll data, maintain employee life cycle records in SAP HR/Payroll, and communicate pay-related information clearly while meeting tight deadlines.

Qualifications

• Post-secondary diploma or degree in a related field is required.
• Strong data entry accuracy and attention to detail.
• Excellent organizational and time-management skills.
• Ability to work in a team and adapt to changing priorities.
• A high degree of confidentiality and discretion is essential.
• Ability to perform under tight deadlines.

Responsibilities

• Process biweekly payroll in SAP, ensuring accuracy and timeliness.
• Maintain data related to appointments, transfers, leaves, promotions, terminations, and time entry.
• Ensure entitlements and premiums align with policy and agreements.
• Apply collective agreements, regulations, and labour standards.
• Communicate with employees on payroll and benefit matters.
• Enrol/terminate employees in benefit and pension plans.
• Identify and escalate payroll risks to the Supervisor or Specialist.

Skills

Data entry

Attention to detail

Organizational skills

Team environment

Confidentiality

Deadline oriented

Education

Post-secondary diploma or degree in a related field

Tools

SAP HR/Payroll

Job description

Payroll Coordinator

Corporate Services

Location: Halifax, Nova Scotia
Type of Employment: Full Time, Term (ending March 2028)
Union Status: Excluded
Competition # COR 26089
Closing Date: October 28, 2026

The Opportunity

Under the supervision of the Payroll Supervisor, the Payroll Coordinator is responsible for strict adherence to collective agreements, best practice, and legislation to ensure accurate and timely processing of comprehensive biweekly payroll for employees. The Payroll Coordinator is responsible to collect, verify and process all payroll information utilizing established policies and procedures.

Qualifications

Must Have

• Completion of a post-secondary diploma or degree in a related field
• Strong attention to detail with excellent data entry skills and minimal entry errors
• Effective organizational and time management skills
• Ability to work in a team environment and efficiently transition to changing priorities
• Excellent interpersonal skills. A high degree of confidentiality and discretion is essential
• Ability to function under high pressure situations and tight deadlines

Nice to Have

• Previous related experience processing payroll for a medium to large, unionized organization would be considered an asset.
• Experience and working knowledge with SAP HR/Payroll module
• A Canadian Payroll Association designation (PCP, CPM) or working toward one of these

The Fine Print

An equivalent combination of training, education and experience may be considered.

Responsibilities

The Payroll Coordinator will process the employee life cycle in SAP, ensuring consistency, accuracy, and timeliness of payroll related payments by:

• Adhering to payroll and organizational policies and procedures
• Creating and maintaining all pertinent data related to the employee life cycle such as appointments, transfers, leaves, promotions, terminations, time entry.
• Ensuring that all service-related entitlements and premiums such as vacation, and general illness are adjusted to align with policy.
• Understanding and consistently applying relevant articles of collective agreements, regulations and labour standards code including but not limited to pay increments, vacations, holidays, vacation pay, prepaid leave, and overtime pay. Seek clarification and escalates matters as required to the Payroll Supervisor or Payroll Specialist.
• Maintaining contact with employees to advise of any pay-related issues. Respond to employee enquiries on payroll and benefit matters.
• Enrolling/terminating employees in benefit and pension plans by completing paperwork and performing online enrollments/terminations.
• Identifying risks or problems and bringing them to the attention of the Payroll Supervisor or Payroll Specialist.
  

Salary: $54,243.39 - $63,688.97 Salary (TE 19)
Schedule: 35-hour work week

Additional benefits for this position also include:

• Comprehensive benefits including health, dental, life insurance, and pension
• Paid vacation, holidays, sick time and additional leaves
• Work-life balance supports such as modified work weeks
• Professional development and career growth opportunities
• Employee and Family Assistance Program

We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process, please let us know. If you're part of an equity group, we encourage you to self-identify when applying.