WORKDAY HR Reporting & Systems Analyst

TEEMA; Toronto; On-site; CAD 80,000 - 110,000; Full time

Job summary

TEEMA is seeking a highly analytical HR Reporting & Systems Analyst to join our People & Culture team in Toronto. You will develop, configure, and maintain complex Workday reports, dashboards, and Discovery Boards to support HR reporting and workforce analytics requirements.

You will collaborate with HR leaders and stakeholders to translate business objectives into effective technical reporting solutions, serve as the primary resource for HR reporting requests, and design self-service reporting

Qualifications

• Post-secondary degree in Computer Science, Human Resources, Data Analytics, or IS Management or related field.
• Minimum of 3 years of progressive experience in HR reporting and workforce analytics with Workday.
• Advanced knowledge of Workday reporting functionality (Advanced, Matrix, Trending, Composite Reports).
• Strong understanding of Workday security frameworks and configuration for reporting.
• Proficiency with Workday Report Writer, Calculated Fields, Advanced Reporting, and Dashboard development.
• Comprehensive understanding of HR operations, metrics including turnover, headcount, DEIB, and workforce planning.
• Experience developing, maintaining, and executing Workday EIBs for large data updates.
• Advanced Microsoft Excel skills; data manipulation and reporting.
• Workday Pro HCM Reporting Certification a plus.
• Familiarity with BI and data visualization platforms like Power BI is advantageous.
• Ability to manage multiple stakeholder relationships and deliver quality results on deadline.
• Excellent written and verbal communication; collaboration-focused mindset.
• Experience handling confidential employee information in line with privacy requirements including PIPEDA.
• English proficiency; French bilingualism is an asset.

Responsibilities

• Develop, configure, enhance, and maintain complex Workday reports, calculated fields, dashboards, and Discovery Boards.
• Collaborate with HR leaders and stakeholders to gather requirements and translate objectives into technical solutions.
• Serve as a primary resource for HR reporting requests, including recurring reports and ad hoc analyses.
• Design and maintain self-service reporting capabilities, dashboards, and automated reporting schedules.
• Assess reporting processes and identify opportunities to streamline workflows and automate recurring tasks.
• Support audit requirements through data validation, reconciliation, and QA across HR systems.
• Create and maintain Workday Enterprise Interface Builder (EIB) processes for bulk data updates with data controls.
• Assist with Workday system configuration, business processes, validation rules, and notifications.
• Develop documentation covering reporting procedures, data definitions, and report inventories.
• Monitor Workday releases and evolving HR tech practices to improve reporting and analytics capabilities.
• Provide ongoing operational support to the HR Systems team and assist with special projects as needed.

Skills

Analytical thinking

Stakeholder collaboration

Attention to detail

English communication

Problem solving

Data-driven decision making

Multi-stakeholder management

Education

Computer Science degree

Human Resources degree

Data Analytics degree

Information Systems Management degree

Tools

Workday Report Writer

Workday Calculated Fields

Workday Advanced Reporting

Workday Security Frameworks

Workday EIB

Dashboard development

Job description

We are seeking a highly analytical and detail-oriented HR Reporting & Systems Analyst to join our People & Culture team.

Reporting to the Senior Manager, HR Systems, this position will play an important role in developing, enhancing, and maintaining sophisticated HR reports, dashboards, and workforce analytics solutions, with a particular emphasis on maximizing the reporting functionality available within Workday.

The successful candidate will bring a strong understanding of HR data, reporting methodologies, and workforce metrics, combined with hands-on expertise in Workday reporting, security, and Human Capital Management (HCM) functionality. This individual will work closely with business stakeholders to deliver accurate, meaningful insights that support operational efficiency, workforce planning, and strategic HR decision-making.

• Who you are:Service – You are committed to delivering an exceptional service experience by understanding stakeholder needs, anticipating challenges, and providing practical, responsive solutions. You take pride in building strong professional relationships and becoming a trusted resource to colleagues and business partners.
• Execution – You demonstrate a strong sense of ownership and accountability, consistently following through on commitments and delivering high-quality results. You approach challenges proactively, recognize opportunities for improvement, and continually seek ways to enhance processes, strengthen your capabilities, and achieve organizational objectives.
• Collaboration – You recognize the value of teamwork and actively contribute to a positive, inclusive, and results-oriented environment. You build trust through open communication, encourage knowledge sharing, and establish productive relationships across teams to support shared goals and successful outcomes.
• What your day looks like:Develop, configure, enhance, and maintain complex Workday reports, calculated fields, dashboards, and Discovery Boards to support HR reporting and workforce analytics requirements.
• Collaborate with HR leaders, business partners, and cross-functional stakeholders to gather reporting requirements and translate business objectives into effective technical reporting solutions.
• Serve as a primary resource for HR reporting requests, including recurring reports, ad hoc analysis, and workforce data inquiries, providing meaningful insights to support informed decision-making.
• Design and maintain enterprise-wide self-service reporting capabilities, interactive dashboards, and automated reporting schedules to improve accessibility to HR information.
• Assess existing reporting processes and identify opportunities to streamline workflows, automate recurring activities, and enhance the overall efficiency of HR analytics.
• Support internal and external audit requirements by performing data validation, reconciliation, and quality assurance activities to maintain accurate, consistent, and reliable employee information across HR systems.
• Create, maintain, and execute Workday Enterprise Interface Builder (EIB) processes to facilitate bulk data uploads and updates while maintaining appropriate data controls and accuracy.
• Assist with Workday system configuration and ongoing administration, including updates to business processes, validation rules, conditional logic, and system notifications.
• Develop and maintain comprehensive documentation covering reporting procedures, data definitions, technical configurations, and report inventories.
• Monitor Workday releases, system enhancements, and evolving HR technology practices to identify opportunities for improved reporting functionality and analytics capabilities.
• Provide ongoing operational support to the HR Systems team, assisting with system maintenance, troubleshooting, enhancement requests, and special projects as required.

Requirements

• Your experience and skills:Post-secondary degree or diploma in Computer Science, Human Resources, Data Analytics, Information Systems Management, or a related field.
• Minimum of 3 years of progressive experience in HR reporting and workforce analytics, with demonstrated hands-on expertise using Workday.
• Advanced knowledge of Workday reporting functionality, including Advanced, Matrix, Trending, and Composite Reports, calculated fields, dashboards, and Discovery Boards.
• Strong understanding of Workday security frameworks and system configuration, particularly regarding reporting permissions, data access, and security-related dependencies.
• Demonstrated proficiency with Workday Report Writer, Calculated Fields, Advanced Reporting, and Dashboard development.
• Comprehensive understanding of HR operations, processes, and workforce metrics, including employee turnover, headcount, diversity, equity, inclusion and belonging (DEIB), and workforce planning.
• Proven experience developing, maintaining, and executing Workday EIBs to support large-scale employee data updates and system maintenance activities.
• Advanced proficiency with Microsoft Excel, including complex formulas, data manipulation, analysis, and reporting functions.
• Exceptional attention to detail, with a strong commitment to maintaining data integrity, reporting accuracy, and consistency.
• Workday Pro HCM Reporting Certification would be considered a valuable asset.
• Familiarity with business intelligence and data visualization platforms, such as Microsoft Power BI, would be an advantage.
• Demonstrated ability to manage multiple stakeholder relationships, prioritize competing requests, and consistently deliver quality results within a dynamic, deadline-driven environment.
• Excellent interpersonal, written, and verbal communication skills, with a strong focus on collaboration, stakeholder satisfaction, and delivering a positive end-user experience.
• Strong analytical reasoning and problem-solving capabilities, including the ability to assess complex systems, troubleshoot reporting challenges, and recommend improvements to workflows and data processes.
• Proven ability to handle confidential employee information responsibly, with an understanding of applicable data protection and privacy requirements, including PIPEDA.
• Excellent English communication skills, both written and verbal. French bilingualism would be considered an asset.