Wedding & Events Coordinator

Fergie's Cafe; Canada; Hybrid; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Extended health benefits

Job summary

Fergie's Cafe is seeking a Wedding & Events Coordinator to own the client experience from planning through execution. You will build relationships, manage administration, and confidently suggest experiences that add value for each client while ensuring all details come together for the event day.

From May to October you’ll coordinate weddings at Fergie's; October to April you’ll support Sunwolf events and office administration, with mentorship from the owner and room to grow in the role.

Qualifications

• Wedding or event planning experience preferred.
• Experience with Microsoft Word and Excel.
• Ability to manage multiple events and deadlines.
• Willingness to work day, evening and weekend hours.

Responsibilities

• Own the client experience from planning through execution.
• Build relationships with clients and vendors; suggest experiences and add-ons.
• Coordinate weddings and events with timelines, staff, and logistics.
• Manage administration and deposits; recruit and support seasonal staff.
• Support Sunwolf corporate events and office planning during off-season.

Skills

People skills

Hospitality

Organizational skills

Sales oriented

Adaptability

Tools

Microsoft Word

Microsoft Excel

Caterease or catering software

Job description

At Fergie's, great events start with great hospitality. We're looking for someone who genuinely enjoys working with people — someone who can build relationships with clients, understand what they're looking for, spot opportunities to make their experience even better, and then bring all the details together.

As our Wedding & Events Coordinator, you'll own the client experience from planning through execution. That means building relationships, staying on top of the administration, confidently suggesting experiences and add-ons that make sense for each client, and making sure everything comes together when it's time to deliver.

The role changes with the seasons. From May through October, the focus is weddings at Fergie's. From October through April, you'll shift toward corporate events at Sunwolf, office administration, and preparing for the wedding season ahead.

You'll work directly with the owner of Fergie's, who will mentor and support you while giving you the space to take ownership of the role. There's real opportunity to grow here and help shape what the position becomes over time.

Employment Type

Full-time, year-round

Schedule

Days and evenings depending on events, with flexibility where possible

Compensation

$50-55,000 base salary + gratuities. Gratuities are a meaningful part of the overall compensation for this role and have historically ranged from approximately $20,000–$25,000 annually. Gratuities fluctuate throughout the year based on wedding and event activity.

Benefits

Extended health benefits, available after 6 months of employment

THE RHYTHM OF THE ROLE

Spring — Wedding Season Prep

Connect with booked couples as wedding season approaches, keep event details and administration on track, manage deposits, and help recruit and prepare your seasonal summer assistant.

May to October — Wedding Season

Coordinate and execute weddings at Fergie's, keeping couples, vendors, staffing, timelines and all the moving pieces on track.

You'll also help couples make more of their time with us by introducing experiences that fit naturally with their plans — maybe a BBQ the night before or brunch the morning after. We're looking for someone who is comfortable selling, but does it through genuine hospitality rather than a sales pitch.

Wedding bookings begin to wind down in October, and by November you'll start hosting tastings and preparing with couples for the following year's season.

You'll have the support of a seasonal assistant during the busy summer months.

October to April — Sunwolf Events & Planning

As wedding season wraps up, the pace and focus of the role changes. You'll spend more time in the office managing administration and preparing for the next wedding season, while also coordinating corporate events, meetings and other gatherings at Sunwolf.

WHAT YOU BRING

• You're naturally comfortable with people and genuinely enjoy hospitality.
• You're organized and detail-oriented and can keep multiple events and deadlines moving at once.
• You're comfortable suggesting and selling additional experiences when they'll genuinely add something to a guest's stay or event.
• You stay calm and practical when plans change or something unexpected comes up.
• You're comfortable moving between office administration and hands-on event execution.
• You're willing to jump in and do what needs to be done on event days.
• Experience with Microsoft suite- Word, Excel, etc. is required.
• Wedding or event planning experience is a strong asset.
• Caterease or other catering software is an asset.
• Hospitality experience is a strong asset.
• You're available for day, evening and weekend work based on the event schedule.

THIS COULD BE YOUR KIND OF ROLE

If you love the energy of a wedding day but also appreciate all the planning and details that make it happen, you'll probably feel at home here. You'll get to know our couples, take real ownership of their experience, and see the work you've done behind the scenes come together on the day.

May through October is our busiest time of year, so taking extended time off during the wedding season can be challenging. Outside of those peak months, there's more flexibility in how you structure your schedule where the work allows.

You'll have the independence to make the role your own, the support and mentorship of Fergie's owner, and room to grow as you build your experience with us.

And your office happens to be beside a river in Squamish. That's not bad either.