Wedding, Event & Venue Coordinator (1 Year Term)

Fort Whyte Foundation Inc, The; Winnipeg; On-site; CAD 42,000 - 54,000; Full time

Job summary

FortWhyte Alive is seeking a Wedding, Event & Venue Coordinator to oversee bookings including corporate rentals, weddings, and school programs. You will work with the supervisor, venue manager, and service partners to ensure smooth execution and client satisfaction.

The role requires flexibility for weekdays, evenings, and weekends, with a 35-hour week on a Tuesday–Saturday schedule. It is a 12-month term with potential extension, starting September 22, 2026.

Qualifications

• 2+ years experience in events hosting, banquet, or service industry.
• Proven problem-solving abilities.
• Strong ability to multi-task.
• Must possess strong attention to detail.
• Exceptional guest service orientation.
• High personal integrity, professionalism, and maturity.

Responsibilities

• Point of contact and greet facility rental clients upon arrival, assisting them as needed throughout their stay.
• Set up facilities/rooms (tables, chairs, A/V equipment, catering, etc) as needed, ensuring timely communication to relevant onsite staff about client needs prior to client arrival.
• Ensures that event sheets are accurate after the completion of functions so that invoicing can happen in a timely manner.
• Communicate and meet with clients prior to events.
• Communicate with cleaning contractors onsite.
• Responsible for ordering facility cleaning supplies.
• Other duties as assigned.

Skills

Event planning

Guest service

Multitasking

Attention to detail

Problem-solving

Communication

Job description

Job Title: Wedding, Event & Venue Coordinator

Reports to: Wedding, Event & Venue Supervisor

Employment Type: Full-time, 12 month term, possibility of extension

Job Summary

The Wedding, Event & Venue Coordinator works closely with the Wedding, Event & Venue Supervisor, Group Services & Venue Manager, Group & Corporate Program Coordinator, and the Café service provider to coordinate the execution of various group bookings and functions, including corporate rentals, weddings, tourism programs, and school programs. This individual will host various bookings and attend to client needs. Requires flexibility in availability including weekdays, evenings, and weekends as driven by client needs. This is a 1 year term position, with a possibility of extension, starting September 22, 2026 with a schedule of Tuesday to Saturday, 35 hours per week.

Primary Duties

• Point of contact and greet facility rental clients upon arrival, assisting them as needed throughout their stay. This includes training on any FWA owned vehicles and equipment.
• Set up facilities/rooms (tables, chairs, A/V equipment, catering, etc) as needed, ensuring timely communication to relevant onsite staff about client needs prior to client arrival.
• Ensures that event sheets are accurate after the completion of functions so that invoicing can happen in a timely manner.
• Communicate and meet with clients prior to events.
• Communicate with cleaning contractors onsite.
• Responsible for ordering facility cleaning supplies.
• Other duties as assigned.

Qualifications

• 2+ years experience in events hosting, banquet, or service industry
• Proven problem-solving abilities
• Strong ability to multi-task
• Must possess strong attention to detail
• Exceptional guest service orientation
• High personal integrity, professionalism, and maturity

FortWhyte Alive is devoted to developing a work environment and recruitment processes that are inclusive and barrier-free. Please let us know if an accommodation is needed at any stage of the recruitment process.

FortWhyte Alive is committed to creating and maintaining a diverse and inclusive workplace. Employment equity may be a factor in selection for this position. We welcome and encourage applications from Indigenous Peoples, Black people, People of Colour, LGBTQ2S+ people and people with disabilities.