Wedding, Event & Venue Coordinator (1 Year Term)

Jobless; Winnipeg; On-site; CAD 42,000 - 52,000; Full time

Job summary

FortWhyte Alive is seeking a Wedding, Event & Venue Coordinator to manage bookings for weddings, corporate rentals, and programs. You will host events, coordinate facilities, and ensure client needs are met with flexibility for weekday, evening, and weekend hours.

The role is a 12-month term, full-time, starting September 22, 2026, with a Tuesday to Saturday schedule (35 hours/week). You will work closely with the Wedding, Event & Venue Supervisor and related teams, coordinating with service

Qualifications

• 2+ years experience in events hosting, banquet, or service industry.
• Proven problem-solving abilities.
• Strong ability to multi-task.
• Strong attention to detail and guest service orientation.
• High personal integrity, professionalism, and maturity.

Responsibilities

• Serve as point of contact and greet rental clients; coordinate needs.
• Set up facilities/rooms with tables, chairs, A/V, catering; communicate with staff.
• Ensure event sheets are accurate for timely invoicing.
• Meet with clients prior to events and coordinate with cleaning contractors.
• Order facility cleaning supplies.

Skills

Events hosting

Banquet service

Problem solving

Multi-tasking

Attention to detail

Guest service

Professionalism

Job description

Job Title: Wedding, Event & Venue Coordinator

Reports to: Wedding, Event & Venue Supervisor

Employment Type: Full-time, 12 month term, possibility of extension

Job Summary:

The Wedding, Event & Venue Coordinator works closely with the Wedding, Event & Venue Supervisor, Group Services & Venue Manager, Group & Corporate Program Coordinator, and the Café service provider to coordinate the execution of various group bookings and functions, including corporate rentals, weddings, tourism programs, and school programs. This individual will host various bookings and attend to client needs. Requires flexibility in availability including weekdays, evenings, and weekends as driven by client needs. This is a 1 year term position, with a possibility of extension, starting September 22, 2026 with a schedule of Tuesday to Saturday, 35 hours per week.

Primary Duties

• Point of contact and greet facility rental clients upon arrival, assisting them as needed throughout their stay. This includes training on any FWA owned vehicles and equipment.
• Set up facilities/rooms (tables, chairs, A/V equipment, catering, etc) as needed, ensuring timely communication to relevant onsite staff about client needs prior to client arrival.
• Ensures that event sheets are accurate after the completion of functions so that invoicing can happen in a timely manner.
• Communicate and meet with clients prior to events.

• Communicate with cleaning contractors onsite.
• Responsible for ordering facility cleaning supplies.
• Other duties as assigned.

Qualifications:

• 2+ years experience in events hosting, banquet, or service industry
• Proven problem-solving abilities
• Strong ability to multi-task
• Must possess strong attention to detail
• Exceptional guest service orientation
• High personal integrity, professionalism, and maturity

FortWhyte Alive is devoted to developing a work environment and recruitment processes that are inclusive and barrier-free. Please let us know if an accommodation is needed at any stage of the recruitment process.

FortWhyte Alive is committed to creating and maintaining a diverse and inclusive workplace. Employment equity may be a factor in selection for this position. We welcome and encourage applications from Indigenous Peoples, Black people, People of Colour, LGBTQ2S+ people and people with disabilities.