Ward Clerk

Hsnsudbury; Greater Sudbury; On-site; CAD 62,000 - 66,000; Part time

Job summary

Health Sciences North in Sudbury, Ontario seeks a part-time Administrative Assistant for the In-Centre Dialysis & Regional Renal Program Data & Reporting. You will manage patient registration, charting, scheduling, and communications to ensure accurate data flow and responsive patient service.

The role requires a one-year Medical Office Administration diploma, at least six months of related experience, strong 50 wpm typing, MS Office proficiency, and a commitment to privacy and safety standards.

Qualifications

• Minimum of a one (1) year Diploma in Medical Office Administration.
• Ministry of Labour training in Worker Health and Safety Awareness in 4 Steps is required.
• Proven knowledge of Medical Terminology and data entry.

Responsibilities

• Process patient registration, admissions, transfers and discharges.
• Create, prepare and maintain patient charts.
• Book tests, procedures, appointments and coordinate patient flow.
• Prepare charts for in-centre, transient and acute patients.
• Complete weekly patient schedules and adjust as needed.
• Transcribe physician orders to keep patient data accurate.

Skills

Medical Terminology

Typing 50 wpm

MS Office

Data entry

Interpersonal communication

Privacy compliance

Team collaboration

Education

Diploma in Medical Office Administration

Worker Health and Safety Awareness (4 Steps)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Patient information systems

Job description

In-Centre Dialysis & Regional Renal Program Data & Reporting

Status

Permanent

Work Type

Part-time

Affiliation

Shift Assignment

Days

Yes

Police Check Requirement

N/A

Site

Salary Information

$30.04 - $31.58 / hour

Application Closing Date

October 7, 2026

KEY FUNCTION:

Act as the initial contact for the unit and provide supportive service by ensuring clear, concise communication, and facilitating the flow of information with other departments, the health care team, patients, visitors, and family members.

REPORTING:

Under the general direction of the Clinical Manager, In-Centre Dialysis & Regional Renal Program Data and Reporting.

DUTIES:

• Process patient registration, admissions, transfers and discharges.
• Create, prepare and maintain patient charts.
• Book tests, procedures, appointments and coordinate patient flow.
• Prepare charts for in-centre, transient and acute patients
• Complete weekly patient schedule and make changes to schedule as required.
• Transcribe and process physician's orders to ensure accurate and up-to-date patient data profiles.
• Provide reception and general office functions to the unit (e.g. payroll entry, scheduling).
• Provide assistance, guidance, and direction to patients and visitors.
• Answer enquiries and relay telephone calls and messages.
• Provide updates and reports on unit status.
• Order office and medical supplies as required.
• Provide coverage to other areas of the program as required.
• Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
• Participate in hospital training as required.
• Assist with improvement initiatives as required.
• Perform other duties as required.

QUALIFICATIONS:

EDUCATION AND TRAINING:

• Minimum of a one (1) year Diploma in a Medical Office Administration field from an accredited college.
• Ministry of Labour "Worker Health and Safety Awareness in 4 Steps" training certificate is required.

EXPERIENCE:

• Minimum of six (6) months' recent relevant experience required.

KNOWLEDGE/SKILLS/ABILITIES:

• Demonstrated knowledge of and proficiency with Medical Terminology.
• Demonstrated ability to type a minimum of 50 w.p.m. and proficiency in data entry.
• Demonstrated computer skills with advanced proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and applicable patient information systems.
• Demonstrated ability to effectively interact and communicate with patients, families, and healthcare workers.
• Demonstrated interpersonal and communication skills.
• Ability to prioritize tasks.
• Demonstrated compliance with HSN's privacy policy.
• Demonstrated commitment to the safety of co-workers and patients.
• Demonstrated commitment to ongoing professional development.
• Demonstrated professionalism in dealing with confidential and sensitive issues.
• Demonstrated positive work record and good attendance record.
• Ability to meet the physical and sensory demands of the job.
• Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.