Ward Clerk

University Health Network; Toronto; On-site; CAD 28,695 - 35,872; Part time

Benefits offered by this job

Government organization benefits

Access to UHN shuttle service

Flexible work environment

Corporate discounts

Job summary

University Health Network in Toronto is seeking a part-time administrative support staff for the Nephrology department. Responsibilities include performing reception duties, maintaining patient records, and providing clerical support to ensure efficient unit operations.

The ideal candidate should have at least one year of clerical experience and strong organizational skills. Competitive compensation and a variety of benefits are offered, including opportunities for development within the organization.

Qualifications

• Minimum one year recent related clerical experience.
• General knowledge of office practices, processes, and procedures.
• Ability to produce high quality work in accordance with Hospital standards.

Responsibilities

• Perform reception responsibilities.
• Provide clerical support.
• Organize and maintain patient charts and information.
• Perform patient administration functions including scheduling.
• Maintain written and/or electronic calendar/schedules.
• Coordinate unit administrative functions.

Skills

Excellent organizational skills

Time management

Customer service skills

Verbal communication skills

Written communication skills

Problem-solving skills

Education

Completion of Grade 12 or equivalent

Completion of a recognized post-secondary secretarial arts program

Tools

Microsoft Office

Job description

• Compensation: CAD 20.83 - CAD 26.04 - hourly

Company Description

UHN is Canada’s No. 1 hospital and the world’s No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Union: Non-Union
New or Replacement: Replacement
Site: Toronto General Hospital
Department: Nephrology
Reports to: Nurse Manager
Wage Range: $20.83 - $26.04 per hour
Shifts: 8 AM to 4 PM
Hours: 22 Hours per Week
Status: Permanent Part-Time
Closing Date: June 11, 2026

Duties

• Performing reception responsibilities
• Providing clerical support
• Organizing and maintaining patient charts, electronic and paper information filing systems
• Performing patient administration functions including scheduling and coordinating appointments/meetings/events
• Maintaining written and/or electronic calendar/schedules, etc.
• Coordinating unit administrative functions
• Ensuring the efficient operation of the unit, within the scope of authority
• Performing other duties consistent with the job classification, as required

Qualifications

• Completion of Grade 12 or equivalent
• Minimum one (1) year recent related clerical experience
• General knowledge of office practices, processes, and procedures
• Previous on-the-job computer word processing/spreadsheet experience
• Excellent organizational, time management and prioritization skills
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills
• Good problem-solving skills
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work effectively and safely when dealing with stressful situations
• Knowledge of Emergency Assistance Codes
• Completion of a recognized post‑secondary secretarial arts program at the certificate level or equivalent preferred
• Experience working in a Microsoft Office software environment
• Experience working in a health care environment preferred
• Knowledge of Medical Terminology preferred

Benefits

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on‑site gyms, etc.)

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.