Bed Allocation Associate

Health Sciences North; Greater Sudbury; On-site; CAD 44,000 - 45,000; Part time

Job summary

Health Sciences North is seeking a Bed Allocation Associate to support patient flow and bed management. You will track admissions, transfers and occupancy, coordinating with IPAC, ED and regional teams.

The role requires a related diploma, 6 months of experience, and strong data-entry skills with Meditech; privacy and safety are priorities. Part-time schedule with extended day/night tours at RLHC-CUPE Clerical site.

Qualifications

• Graduate from a related post-secondary diploma program at an accredited college.
• Minimum six months of recent relevant experience.
• Formal training in health and safety is required.
• Solid knowledge of medical terminology and patient data systems.

Responsibilities

• Coordinate bed management and patient flow across units.
• Register admission requests and communicate with IPAC and ED to ensure proper isolation.
• Enter registrations and transfers in Meditech and maintain accuracy.
• Collaborate with hospital teams to resolve bed issues and placement.
• Participate in daily bed rounds and report surgical demand.
• Monitor telemetry packs and organize bed occupancy data.
• Maintain patient confidentiality and privacy at all times.
• Assist with admissions from multiple units and care areas.
• Support training and continuous improvement initiatives.

Skills

Medical terminology

Data entry

Microsoft Office

Patient information systems

Interpersonal communication

Prioritizing tasks

Privacy compliance

Safety commitment

Education

Related post-secondary diploma

Worker Health and Safety Awareness in 4 Steps

Tools

Meditech

Job description

Competition # 10716

Job Title Bed Allocation Associate

Department Access & Flow

Status Permanent

Work Type Part-time

Affiliation CUPE Clerical

Shift Assignment Extended tours – days/nights

Bilingualism Required No

Police Check Requirement N/A

Site RLHC-CUPE Clerical

Salary Information $31.76 - $33.27 / hour

Application Closing Date September 30, 2026

KEY FUNCTION

Initiate and lead patient flow strategies across the organization in an effort to place the right patient in the right bed at the right time. Problem solve flow and occupancy pressures in a collaborative approach with internal and external stakeholders.

REPORTING

Under the general direction of the Manager, Access & Flow.

DUTIES

• 1. Apply HSN Bed Management Policies while following the guiding practices to track admitted patients through emergency, urgent and elective admissions in the most appropriate locations.
• 2. Register and monitor all admission requests for region including isolation requirements and communicating with Infection Prevention and Control (IPAC) and the Emergency Department to ensure proper isolation is reflected on the admission order.
• 3. Enter registration, transfers, admissions, discharges and information changes entry in Meditech.
• 4. Communicate regularly with physicians’ office and staff from hospitals outside the region/country to acquire information for inpatient bed placement.
• 5. Monitor and provide for data entry in the Provincial Hospital Resource System for Repatriations and Inter-facility transfers.
• 6. Collaborate with units to problem solve bed issues and placement concerns; highlight challenges to the Patient Flow Supervisor.
• 7. Participate in daily bed round meetings with directors, clinical managers, charge nurse and report on surgical demand bringing relevant information forward.
• 8. Monitor and report the amount of telemetry packs available for the organization.
• 9. Register patients by phone presenting to Labour and Delivery (i.e. inpatient registrations, labour triages and new births) in a timely manner.
• 10. Ensure expired patients transition to the appropriate place with all required documentation following the Care Transitions Following Death procedure.
• 11. Contact Funeral Homes as part of the death process as required.
• 12. Coordinate with other hospital departments (i.e. Environmental Services and Patient Transport) to ensure that patients are moved safely and efficiently.
• 13. Monitor and report on bed utilization and occupancy rates to hospital management using system generated reports.
• 14. Ensure that patient confidentiality and privacy are maintained at all times.
• 15. Schedule admissions from Cancer Center, Ambulatory Care Unit, Heart Failure, Cardiopulmonary Clinic, and Surgical Day.
• 16. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
• 17. Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
• 18. Participate in hospital training as required.
• 19. Assist with improvement initiatives as required.
• 20. Perform other duties as required.

QUALIFICATIONS

EDUCATION AND TRAINING

• 1. Minimum of a graduate from a related post-secondary diploma program from an accredited college.
• 2. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE

• 1. Minimum of six (6) months recent relevant experience.

KNOWLEDGE / SKILLS / ABILITIES

• 1. Demonstrated knowledge of and proficiency in Medical Terminology.
• 2. Proficiency in data entry and working knowledge of computerized patient information systems.
• 3. Demonstrated computer skills with advanced skills and proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
• 4. Demonstrated ability to effectively interact and communicate with patients, families, and healthcare workers.
• 5. Demonstrated interpersonal and communication skills.
• 6. Demonstrated ability to prioritize tasks.
• 7. Demonstrated compliance with HSN’s privacy policy.
• 8. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY

• 1. Ability to work independently in a fast paced environment.
• 2. Demonstrated commitment to ongoing professional development.
• 3. Demonstrated professionalism in dealing with confidential and sensitive issues.
• 4. Demonstrated positive work record and good attendance record.
• 5. Ability to meet the physical and sensory demands of the job.
• 6. Ability to use tact and discretion in dealing with health care providers and patients.
• 7. Demonstrated ability to perform with minimal supervision; to prioritize duties.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.