Variations Coordinator

Webuild; Toronto; On-site; CAD 80,000 - 100,000; Full time

Benefits offered by this job

RRSP matching

Vacation 3–5 weeks

Wellbeing program

Job summary

Webuild is seeking a Variations Coordinator to join our contract team in Canada. You will coordinate end-to-end administrative processes for contractual Variations, including notices, inquiries, estimates, directives, and related correspondence, liaising with multiple functions to gather inputs and align with project requirements.

You will monitor milestones, maintain the Variation register, and support commercial strategies and management reporting for major infrastructure projects.

Qualifications

• Bachelor's degree in a relevant discipline as listed.
• Minimum 5 years of experience in construction project coordination or change management.
• Knowledge of Project Controls or Change Management on major projects.
• Experience coordinating Variations, Change Orders, or similar processes.
• Understanding of construction contracts and contract administration principles.
• Experience on large infrastructure or capital projects; PPP/P3 assets is a plus.

Responsibilities

• Coordinate end-to-end administration of contractual Variations from identification to commercial resolution.
• Prepare, coordinate, track Variation Notices, Enquiries, Estimates, Directives, and related correspondence.
• Collaborate with Commercial, Construction, Design, Project Controls, Estimating, Procurement, Quality and other teams to gather inputs.
• Monitor Variation milestones and ensure compliance with notice and submission requirements.
• Prepare and consolidate supporting documentation including cost estimates and schedule impacts.
• Maintain Variation register and reporting tools with status, approvals, values and metrics.
• Support Contract Lead and Contract Administrator with commercial strategies and management reports.
• Review documentation to ensure alignment with Project Agreement, Construction Contract and related documents.
• Identify commercial risks and escalate issues as appropriate.
• Facilitate multidisciplinary review meetings to advance Variation development.
• Assist in maintaining commercial records for negotiations, audits and claims.
• Produce regular reports and dashboards on Variation status and risks.
• Support development of standardized templates and procedures for Variation management.

Skills

Contract administration

Change management

Cost estimation

Project controls

Excel

Aconex/Unifier/Procore

Education

Bachelor's degree in Engineering/Construction Management/Quantity Surveying/Commerce/Business Administration/Law

Tools

Aconex

Unifier

Procore

EcoSys

Primavera P6

SAP

Job description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure, innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.

At Webuild, we are guided by these values.

About the Project

You will be part of our Connect 6ix project, playing a key role in driving its success and contributing to one of Canada’s most exciting infrastructure projects.

About the Job

We are hiring a Variations Coordinator to join our contract team.

Expected Compensation

The exact salary you will earn is dependent on the specific project to which you are assigned. Currently, the salary range for projects you may be assigned to in the position of Variations Coordinator is 80 to 100 K.

What You Will Be Doing?

• Coordinate the end-to-end administration of contractual Variations from identification through to commercial resolution.
• Prepare, coordinate, and track Variation Notices, Variation Enquiries, Variation Estimates, Variation Directives, and associated contractual correspondence in accordance with contractual requirements.
• Liaise with Commercial, Construction, Design, Project Controls, Estimating, Procurement, Quality, and other project functions to obtain the technical, commercial, cost, and schedule inputs required to support Variation submissions.
• Monitor Variation milestones and contractual response periods, ensuring compliance with contractual notice and submission requirements.
• Coordinate the preparation, review, and consolidation of supporting documentation, including entitlement, assumptions, cost estimates, schedule impacts, and technical justification, expediting inputs as required from multiple functional teams.
• Maintain the project's Variation register and reporting tools, ensuring accurate tracking of status, approvals, values, and key commercial metrics.
• Support the Contract Lead and Contract Administrator - Variations in the preparation of commercial strategies, negotiation material, executive briefings, and management reports.
• Review contractual documentation to ensure Variation submissions align with the requirements of the Project Agreement, Construction Contract, and other applicable project documents.
• Identify commercial risks, dependencies, and potential impacts associated with proposed changes and escal issues where appropriate.
• Facilitate multidisciplinary review meetings to progress Variation development and resolve outstanding actions.
• Assist in the preparation and maintenance of commercial records to support future negotiations, audits, dispute resolution, and claims, where required.
• Produce regular reports and dashboards summarizing Variation status, key risks, ageing items, and commercial performance for project leadership.
• Support continuous improvement initiatives by developing and maintaining standardized templates, procedures, guidance documents, and reporting tools for Variation management.
• Ensure all Variation records are maintained in accordance with project document control requirements and contractual obligations.

What We Are Looking For?

• Bachelor's degree in Engineering, Construction Management, Quantity Surveying, Commerce, Business Administration, Law, or a related discipline.
• Minimum of 5-years of experience in construction project coordination, project controls (estimate/cost and schedule), risk management, quantity survey, or a specialized position supporting or managing the change management process
• Sound understanding of Project Controls or Change Management requirements on major projects within the construction industry
• Claims experience in substantiating cost and schedule impact on major projects of a complex nature
• Demonstrated experience coordinating contractual Variations, Change Orders, Compensation Events, or similar commercial processes.
• Working knowledge of construction contracts, contract administration principles, and change management processes.
• Experience working on large-scale infrastructure, transit, transportation, or capital projects; experience within a P3/PPP environment is considered an asset.
• Strong understanding of cost estimating principles and the ability to review commercial assumptions, cost breakdowns, and supporting substantiation.
• Familiarity with project scheduling principles and the ability to interpret schedule impacts associated with Variations is considered an asset.
• Excellent written and verbal communication skills, with the ability to prepare professional contractual correspondence, reports, and commercial documentation.
• Strong organizational and time management skills with the ability to manage multiple concurrent priorities while meeting contractual deadlines.
• Demonstrated ability to coordinate multidisciplinary stakeholders, including Construction, Design, Project Controls, Estimating, Procurement, and Commercial teams.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Experience using project management and document control systems such as Aconex, Unifier, Procore, EcoSys, Primavera P6, SAP, or similar platforms is considered an asset.
• Ability to work independently while contributing effectively within a collaborative project environment.
• Professional certifications or progress toward designation (e.g., P.Eng., PQS, PMP, CCP, MRICS, CIArb) are considered an asset but are not required.
• Demonstrated commitment to integrity, professionalism, and maintaining confidentiality when handling commercially sensitive information.

Why Choose Webuild?

• Competitive compensation & retirement savings - We offer a strong compensation package with an RRSP matching program (currently up to 4% for permanent employees).
• Iconic projects - Be part of major linear infrastructure projects that shape Canada’s future.
• Day-one coverage - Comprehensive group benefits (for permanent roles working 20+ hours per week).
• Wellbeing support - Access to our Employee and Family Assistance Program whenever you need it.
• Work-life balance - We actively encourage a healthy balance between work and personal life.
• Time to recharge - Vacation entitlement: 3-5 weeks annually, based on experience and in accordance with company policy and applicable employment standards.
• Grow with us - Tailored training and development opportunities to advance your career.
• Extra perks - Enjoy discounts like 20% off at GoodLife Fitness (currently available to Ontario employees through our group benefits provider, subject to change).

At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.