Vancouver Office Manager — Part-Time, Onsite

Ooma; Vancouver; On-site; CAD 25,000 - 30,000; Part time

Job summary

Ooma seeks a responsible Office Manager to support our Vancouver, Canada office. The role involves keeping the office clean and safe, coordinating licenses, working with building management, handling finance tasks including invoicing and Netsuite purchases, and supporting recruiting and onboarding processes.

The ideal candidate will have 1+ year of receptionist/office management experience, strong organizational and communication skills, and be able to work onsite in a fast-paced environment.

Qualifications

• 1+ years of experience in receptionist/office management
• Proficient in MS Office (Word, Excel, PowerPoint)
• Excellent organizational and communication skills, verbal and written

Responsibilities

• Maintain office operations, cleanliness and supplies
• Renew annual business licenses and coordinate with building management
• Support finance activities: AR/AP, invoices, netsuite purchases, Stream invoice approval
• Track company credit card receipts
• Assist recruiting: schedule onsite interviews and greet candidates
• Onboard new hires: coordinate IT setup and workspace
• Prepare meeting rooms and coordinate events both onsite and offsite
• Help with special projects and general duties as assigned
• Wear multiple hats and work independently

Skills

Office management

MS Office

Communication skills

Organizational skills

Independent worker

Tools

MS Office

Job description

Ooma seeks a responsible Office Manager to support our Vancouver, Canada office. The role involves keeping the office clean and safe, coordinating licenses, working with building management, handling finance tasks including invoicing and Netsuite purchases, and supporting recruiting and onboarding processes.

The ideal candidate will have 1+ year of receptionist/office management experience, strong organizational and communication skills, and be able to work onsite in a fast-paced environment.