Office Manager (Part-time Temporary)

Ooma; Vancouver; On-site; CAD 25,000 - 30,000; Part time

Job summary

Ooma seeks a responsible Office Manager to support our Vancouver, Canada office. The role involves keeping the office clean and safe, coordinating licenses, working with building management, handling finance tasks including invoicing and Netsuite purchases, and supporting recruiting and onboarding processes.

The ideal candidate will have 1+ year of receptionist/office management experience, strong organizational and communication skills, and be able to work onsite in a fast-paced environment.

Qualifications

• 1+ years of experience in receptionist/office management
• Proficient in MS Office (Word, Excel, PowerPoint)
• Excellent organizational and communication skills, verbal and written

Responsibilities

• Maintain office operations, cleanliness and supplies
• Renew annual business licenses and coordinate with building management
• Support finance activities: AR/AP, invoices, netsuite purchases, Stream invoice approval
• Track company credit card receipts
• Assist recruiting: schedule onsite interviews and greet candidates
• Onboard new hires: coordinate IT setup and workspace
• Prepare meeting rooms and coordinate events both onsite and offsite
• Help with special projects and general duties as assigned
• Wear multiple hats and work independently

Skills

Office management

MS Office

Communication skills

Organizational skills

Independent worker

Tools

MS Office

Job description

Here at Ooma we empower people to connect in smarter ways. We do this by creating powerful communication experiences through our cloud-based platform to bring people together at work and at home. Our solutions help small business owners stay connected with their customers and manage their businesses from anywhere. For larger companies we provide customized unified communications solutions to meet their unique needs. At home, we help our customers connect with their loved ones by providing the #1 rated VoIP phone service available. We also provide them with peace of mind through our innovative smart home security solution. At Ooma, all our products and services are priced competitively, because we believe advanced technology should be accessible to all.

Ooma is seeking a responsible Office Manager to join the team to help support the Vancouver, Canada office.

What You'll Do:

• Ensure the office is clean and safe, order weekly lunches, order office supplies, ensure mail is opened and distributed timely
• Renew annual business license
• Work with building property management regarding maintenance and anything related to ensuring the building is safe for employees
• Finance & Accounting: Work with accounts receivable and accounts payable and ensure all invoices are scanned to AP and checks are sent in a timely manner. Generate purchase orders in Netsuite. Approve Invoices in Stream.
• Track company credit card receipts
• Recruiting Support: Work with recruiters and local hiring managers to set up onsite interviews and greet candidates
• Prep New Hire on-boarding: Work with HR to confirm when new hire/s starting and set up new hire workstation if onsite. Work with IT to ensure the IT checklist is completed by hiring manager and equipment Is ordered.
• New Hires: Greet new hire, secure room for New Hire Orientation andgive a tour of the office on their first day
• Events and Meetings: Ensure guests planning to visit have a workstation and accommodations are set up. Set up meeting room for All Hands, team meetings, and company events, both on and offsite.
• Special projects: Assist with special projects, such as employee cubicle moves, facility updates, and other duties as assigned
• All other duties as assigned
• 1+ years of experience in a receptionist/office management role required
• Must demonstrate the ability to "wear many hats" and jump in when needed
• Proficient in MS Office (Word, Excel, Powerpoint)
• Excellent organizational skills and follow-up
• Excellent communication skills, both verbal and written. Comfortable in using on-line meeting platforms such as zoom and MS Teams.
• Must be dependable and able to work independently
• Pleasant demeanor and able to work with many levels of employees

*Hourly rate is $18-$22 CAD/hour, depending on experience.

**This is an onsite role: 20 hours/week, Monday – Friday, 9:30- 2pm PT (with flexibility to go to 4pm PT)

The base salary range for candidates in located Canada is listed below. Actual base pay will depend on a variety of factors such as education, skills, experience, specific location, etc. The base pay range is subject to change and may be modified in the future. Regular employees may also be eligible for bonus(es), sales incentive(s) (target included in OTE) and/or stock in the form of Restricted Stock Units (RSUs).

$18 - $22 CAD